Public Programs & Events Coordinator

Who We Are

Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is the nation’s premier conservation and preservation organization. The Trustees preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts. Our properties are open to all, and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000+ acres on more than 120 reservations that are open to the public. As a non-profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 Member households. We encourage you to learn more about The Trustees on our website, www.thetrustees.org.

 Hourly Rate: $20.00 - $24.00

Hours per week: 40

Job Classification: Nonexempt, Full-Time

Job Type: Onsite

Location: Fruitlands Museum, Harvard, MA

What You’ll Do

Your Impact

At Fruitlands Museum, you’ll play a crucial role in connecting people with the beauty of nature, art, and history. As the Public Programs and Events Coordinator, you will create engaging experiences that foster community connections and inspire visitors to explore our vibrant landscape and unique exhibits.

The Role 

In this full-time (40 hours per week) position, you will be at the heart of designing and executing a variety of indoor and outdoor events. From lively concerts to educational nature programs and interactive art classes, each day will bring new opportunities to engage diverse audiences and bring innovative programs to life.

Specifically, you’ll:

• Craft and Curate Experiences: Design captivating public programs that highlight the intersection of art, nature, and history.
• Engage and Inspire: Write compelling program descriptions for our website to attract and excite visitors.
• Manage Events with Flair: Oversee group reservations and collaborate with partners and vendors to ensure seamless event execution.
• Promote and Share: Utilize social media to create buzz around programs through engaging posts, ads, and marketing efforts.
• Lead a Passionate Team: Schedule and manage volunteers and event assistants, fostering a collaborative environment.
• Optimize Resources: Manage income and expenses to maximize net revenue for sustainable programming.
• Administrative Duties:  Various administrative tasks to aid in the management of the Museum office.

This is a full-time, nonexempt position (40 hours/week) reporting directly to the Senior Regional Engagement Manager.  

Qualifications

• 1 - 3 years of relevant experience 
• 1 - 3 years of supervisory experience
• Bachelor’s degree in event management, marketing, museum studies, and/or history preferred
• Strong analytic and organizational skills and the ability to engage diverse constituents.
• Demonstrated experience in program leadership, collaboration with internal and external sources/vendors/partners
• Tech savvy, including use of full Microsoft office suite, Excel, Canva, registration and POS software
• Excellent customer service skills
• Highly organized and able to work independently as well as part of a team
• Available to work weekends, some holidays and occasional evenings

Eligibility Criteria 

• Current authorization to work in the United States – a candidate must have such authorization by first day of employment 

• A valid driver’s license

• A satisfactory criminal background (CORI) check  

Don’t quite have all the skills and experience listed above? We still want to hear from you! Research shows that historically marginalized groups are less likely to apply if they do not meet every single requirement. We are committed to building a diverse team and encourage you to apply even if you are missing some of the skills and experience above.  

Want to learn more? Set up an informational call with a member of our People Team by emailing people@thetrustees.org. 

Your Benefits 

• Sick time: 80 hours   

• Vacation time: 15 days per year  

• Early release time: 36 hours per year  

• Floating holidays/personal days: 15 Floating Holidays (13 observed holidays; 2 floating)  

• Health insurance: You are eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS). BCBS also offer additional benefits, such as fitness reimbursement and rewards for healthy habits.  

• Short and Long Term Disability Insurance  

• Massachusetts Paid Family Medical Leave  

• Life Insurance  

• 401k  

• Employee Assistance Program: Free access to a confidential service that helps employees and their communities with personal and work-related issues, such as mental health support, counseling, and financial advice.  

• Reciprocity: Employees have access to free and discounted admissions and memberships to more than 50 nearby museums and cultural institutions.  

• Discounts: Enjoy free entry to all Trustees properties, discount event tickets, and discounted merchandise at our stores and on stays at our inns.  

• Day of Wonder: Spend one workday per year exploring a Trustees property  

• Day of Service: Spend one workday per year helping with a project at a Trustees property  

Equal Opportunity and Diversity: 

The Trustees is a proud equal opportunity employer and does not discriminate against any protected status including, but not limited to, age, race, ethnicity, sex, gender, sexual preferences, nation of origin, religion, or disability status and strongly encourages applications from people of color, persons with varying abilities, women, and LGBTQ+ applicants. We aspire to reflect and effectively serve the residents and communities of Massachusetts, who are at the core of our mission.    

The Trustees commitment to advancing the organization’s vision for this work may be found here: Diversity, Belonging, Inclusion and Equity. 

 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.