Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing invoices, reconciling vendor accounts, and ensuring timely and accurate payments. This role requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively with vendors and internal departments. The ideal candidate will have a solid understanding of accounting principles and experience handling high-volume accounts payable transactions.

Key Responsibilities:

• · Process invoices accurately and efficiently, ensuring proper coding and approval.
• · Match invoices to purchase orders and verify receipt of goods/services.
• · Manage the weekly and monthly payment cycles, including checks, ACH, and wire transfers.
• · Reconcile vendor statements and resolve discrepancies in a timely manner.
• · Maintain accurate and up-to-date records of all accounts payable transactions.
• · Communicate with vendors and internal stakeholders to resolve invoice and payment inquiries.
• · Assist with month-end closing processes, including accruals and reporting.
• · Ensure compliance with company policies and internal controls.
• · Prepare and analyze reports related to accounts payable activity.
• · Support audits by providing necessary documentation and responding to inquiries.

Qualifications & Requirements:

• · Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• · Experience: 2+ years of accounts payable or general accounting experience.
• · Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Excel.
• · Knowledge: Understanding of GAAP and standard accounting principles.
• · Attention to Detail: Strong ability to identify and resolve discrepancies.
• · Communication: Excellent verbal and written communication skills.
• · Problem-Solving: Ability to research and resolve invoice and payment issues effectively.
• · Time Management: Strong ability to prioritize tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications:

• · Experience working in a high-volume AP department.
• · Familiarity with ERP systems and automated invoice processing solutions.
• · Knowledge of sales tax, use tax, and 1099 reporting requirements.
• · Prior experience in the automotive, retail, or manufacturing industries is a plus.

Benefits & Perks:

• · Competitive salary based on experience.
• · Health, dental, and vision insurance.
• · 401(k) with company match.
• · Paid time off and holidays.
• · Opportunities for professional development and career growth.