Staff Accountant

Staff Accountant Job Description

Pay Range: $TBD doe/l

Company Description

On Trac Communications is a privately held company that provides end to end labor solutions for the Fiber Broadband Industry. We provide design and engineering services, aerial and underground construction, in-home fulfillment installations and 24/7 service and maintenance. Our client coverage area is nationwide, and we partner with municipalities, cooperatives, cities, and private ISPs. We emphasize quality, urgency, image, customer experience, and safety through local community partnerships. Working with us means working hard, working collaboratively, and working respectfully in every interaction. We are growing and hope you'll grow with us. Our company offers competitive wages, benefits, training, and a supportive environment in which to learn, grow, and advance your career. After all, if our employees and customers succeed, then so do we. Join our team today!

Position Overview

The Staff Accountant serves as a key member of the organization’s financial processes. This position performs a variety of tasks to support the following business areas: accounts receivable, accounts payable, banking, and credit cards. The Staff Accountant supports the daily operations of the accounting department, monitors and analyzes financial data and reports, and ensures compliance with GAAP and company policies. This position reports to the Controller.

Essential Duties & Responsibilities

• Support the daily operations of the accounting department including:
  • Month and end-year process
  • Accounts payable/receivable
    • Create estimates and utilize progress invoicing in QuickBooks Enterprise
    • Utilize production tracking system to invoice clients and enter corresponding subcontractor expense
    • Execute weekly, bi-weekly, and/or monthly invoices for clients
    • Comply with all multi-state sales tax regulations when applicable
    • Assist with all required city, state, and local sales tax filings
    • Monitor AR Aging and proactively engage with clients
    • Enter vendor bills & credit card statements to include proper job allocation costs adhering to GAAP requirements
    • Process credit card receipts and upload credit card transactions monthly
    • Scan all vendor payments and backup files weekly (Ensure backup adheres to audit requirements)
    • Create vendor purchase orders as needed
    • Process vendor bill payments weekly with the approval of the Controller
  • Cash receipts
  • General ledger
  • Fixed asset activity
  • Banking activity (ACH, wire, deposits)
• Monitor and analyze accounting data and produce financial reports or statements
• Coordinate and complete annual audits
• Provide recommendations to improve systems and procedures and initiate corrective actions; support and adhere to proper accounting methods, policies, and principles
• Establish and maintain fiscal files and records to document transactions
• Meet financial accounting objectives
• Performs other related duties as necessary or assigned

On Trac Communications, LLC offers competitive benefits including medical, dental, vision, life, AD&D insurance, Teladoc, Paid Time Off, and more.

All candidates interested in employment with On Trac Communications, LLC must be legally authorized to work in the United States. On Trac Communications, LLC does not offer sponsorships for current or future employment visas (e.g., H-B1 employment visas).

On Trac Communications, LLC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Required Skills/Abilities

• Bachelor's or Associate degree in accounting plus two or more years of accounting experience or an equivalent combination of experience, education, and training which demonstrates the knowledge, skills, and abilities to perform the duties.
• 5+ years of previous accounting experience required
• Ability to perform accounting functions in accordance with Generally Accepted Accounting Principles (GAAP) and company policies
• Strong customer service orientation; exceptional interpersonal and collaboration skills with the  ability to develop strong trusting relationships to gain support and achieve results 
• Experience supporting initiatives and activities associated with organizational  growth/restructuring  
• Outstanding judgment and decision-making abilities under ambiguous circumstances; ability to  solve problems with a tactful and resourceful approach  
• Superior project management skills and time management skills with  the ability to work quickly and adapt to a rapidly changing environment and manage competing priorities  
• High level of integrity and adherence to maintaining confidentiality 
• Excellent computer skills including proficiency with Microsoft Office, Google Workspace, and accounting applications such as QuickBooks and other ERP accounting systems
• Positive, solutions-oriented attitude with strong analytical, and innovative problem-solving skills; ability to organize and prioritize tasks to completion in a fast-paced environment while ensuring meticulous attention to detail and data entry accuracy
• Excellent communication skills, both verbal and written, are required; ability to clearly, professionally, and effectively communicate across all levels and stakeholders of the organization
• Experience in telecommunications, construction, and/or manufacturing industries preferred
• The selection process includes a comprehensive background investigation
• Employees in this position are subject to Controlled Dangerous Substance (CDS) and Alcohol testing
• Prior Paycom Payroll Experience preferred but not required 

Physical Requirements

• Prolonged periods sitting at a desk and working on standard office equipment such as a computer and keyboard
• May experience long hours in a stationary position of sitting and/or standing
• Must be able to lift up to 20 pounds at times and adjust or move objects in all directions