LEGAL ASSISTANT - TRANSACTIONAL

POSITION SUMMARY

Under moderate supervision, the Legal Assistant position will provide mid-to-high level administrative support to designated attorneys, paralegals and to the Firm. As a member of a professional support staff team, this position will also promote and maintain the good will and reputation of the Firm and maintain the highest level of professional conduct and confidentiality.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Provide specific secretarial support for several attorneys in various legal specialties
• Gather relevant information and documents, under direction, or compiles data from a variety of sources
• Perform a wide variety of typing assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials
• Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, policies, and pleadings
• Establish, maintains, processes, and/or oversees files, correspondence, databases, records, certificates, and/or other documents
• Provide follow up with appropriate departments, under direction, to ensure compliance with agreements, requests for information from attorneys, and other related issues
• Interact with other secretaries to assist with heavy workload or coverage
• Support other attorneys as a back-up when other secretaries are out of the office
• Schedule appointments and perform other duties related to maintaining schedules (may schedule and coordinate meetings and conferences, including travel and lodging arrangements and facilities)
• May lead, guide and train staff performing related work as appropriate

Supervisory Responsibilities:

This job has no supervisory responsibilities.

POSITION QUALIFICATIONS

Competency Statement(s)

• Integrity/Ethics- Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, conveys good news and bad.
• Communication- Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.
• Interpersonal Skills- Has good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback, and handles constructive criticism.
• Quality- Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
• Sense of Urgency- Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines.

SKILLS & ABILITIES

Education: High School Diploma is required. Associates or Bachelors Degree is preferred. An equivalent combination of education and experience is required.

Experience: Minimum of 3 years administrative support experience required, and 5+ years in administrative support preferred. Estate planning and/or probate experience preferred.

Computer Skills: Skilled with MS Office Suite and other office products.

Other Requirements: Excellent written and oral communication skills (comprehension & expression). Strong command of the English language, including excellent spelling, grammar, punctuation, form and style. Detail-oriented and ability to create, compose, proof and edit correspondence. Knowledge of legal terminology and procedures and maintain confidentiality of records and information.

WORK ENVIRONMENT

Work environment is in a professional office setting. The majority of activity this role performs will be sedentary work.