Case Management Systems Administrator

JOB DESCRIPTION: Singleton Schreiber, LLP is seeking an enthusiastic, detail-oriented, client-focused individual to work at a fast-paced, high volume law firm. Our Case Management Systems Administrator supports our firm by ensuring that data integrity is maintained, and optimizing the firm’s case management and litigation support systems, including Filevine, Lead Docket, Vinesign, Everlaw, Milana, and other related platforms. They are a critical part of our Client Services team: responding to internal auditing and reporting inquiries to establish client trust and confidentiality. Successful candidates will have excellent communication skills, an aptitude for new systems and problem solving, and a superb attention to detail. 

This is a remote role based in our San Diego, CA office.  Must be Local to San Diego or Close to Corporate HQ

( Scheduled Monthly Meeting Onsite)

SALARY AND BENEFITS: 

$25.00-$27.00/hour 

Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualifications for the role.

DUTIES & RESPONSIBILITIES: 

System Administration and Support:  

• Support the firm's Filevine Administrator in managing and optimizing the Filevine platform, ensuring it meets the needs of all practice areas. 

• Administer and maintain other key software programs such as Everlaw for legal research and discovery, and Constant Contact for mass client communications. 

• Monitor and enforce data entry standards to guarantee that all information entered into the system is accurate, consistent, and complete. 

Data Integrity and Security: 

• Manage data migration tasks during transitions to new systems or when upgrading existing systems, ensuring data integrity throughout the process. 

• Enforce policies and procedures to ensure that all users comply with the firm's policies regarding the use of the system. 

System Configuration and Optimization: 

• Configure the case management system to align with the specific needs of the firm's practice areas, including setting up customized workflows, templates, and reports. 

• Assisting with creating Filevine Docs Assembly/Outlaw templates or DocGen templates. 

• Assist with optimizing and maintaining access to Everlaw, Milana, and other platforms. 

Reporting and Analytics: 

• Generate and analyze reports that provide insights into case progress, workload, deadlines, and other key metrics, supporting strategic decision-making by firm leadership. 

User Support and Training: 

• Assist attorneys, paralegals, and staff with any issues they encounter while using the case management system, including troubleshooting, resolving technical problems, and providing ongoing training to ensure efficient use of the system. 

Internal Coordination and Communication: 

• Keep track of and follow up on pending internal requests in a timely manner, ensuring that all requests are addressed and resolved promptly. 

• Maintain and update logs and reporting systems to accurately reflect the status of all new and existing clients. 

Adaptability and Compliance: 

• Follow instructions from supervising attorneys and adjust to changing priorities, ensuring that the case management system continues to meet the evolving needs of the firm. 

SKILLS & QUALIFICATIONS: 

• Must be detail oriented, organized, professional, reliable, and capable of multitasking and managing several time-critical projects under tight deadlines. 

• Highly organized with excellent communication and interpersonal skills.  

• Experience in case management software programs, preferably Filevine or CaseManagerPro preferred 

• Proficient in Adobe and Microsoft Suite products including: Word, Excel, OneNote, Outlook, PowerPoint 

At Singleton Schreiber, we value the hard work and dedication of our team, and we’re proud to offer a benefits package that reflects that commitment. Our goal is to support your well-being, growth, and work-life balance through a wide range of meaningful perks:

• 100% employer-paid health, dental, and vision insurance for employees and dependents

• $50,000 in life insurance provided at no cost

• 401(k) plan with 6% dollar-for-dollar employer match after probationary period

• Generous paid parental leave for birth, adoption, or fostering

• Dependent care reimbursement up to $3,500/month

• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)

• Monthly commuter reimbursement up to $100 for public transportation

• Home office reimbursement: $150 for a desk, $150 for a chair (one-time)

• $25 work-from-home allowance each pay period for hybrid and remote staff

• Up to $5,250/year in tuition reimbursement for professional development

• State bar and approved professional association dues covered

• $30 Grubhub lunch credit every first Friday of the month

• Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time

NONDISCRIMINATION STATEMENT: Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.