Duties and Responsibilities:
- Distribute, obtain, and utilize Site Condition Reports for budget purposes.
- Generate proof reports for starts.
- Generate finalized budgets and start packages for new starts
- Prepare and distribute start packages for the field and office on a weekly basis
- Maintain option cost for options per-Change Orders
- Generate Cost per-Square Foot reports/downloads and review them for accuracy weekly
- Process Change of Vendor requests/approvals within Purchasing Guidelines
- Set up and maintain P Cost Center data in JD Edwards
- Generate and review purchasing data for month-end reports (Cost/Square Foot, COP, etc.)
- Distribute the Cost per-Square Foot Comparison to Division Management monthly
- Maintain the Community Books for all active communities
- Corrections of problem commitments in JD Edwards, including Takeoff Changes from Field Verification Managers are the responsibility of the PA. Inform Field Verification Managers upon completion
- Work with Suppliers/Trade Partners to resolve old invoices, as necessary
- Maintain organization of home files and Supplier/Trade Partner files
- Work with Trade Partners to meet all insurance requirements, as well as all contracts, scopes, and other miscellaneous documents signed and filed
- Create files for newly-contracted Trade Partners
- Maintain cost histories and pricing data
- Produce design evolution and value engineering logs
- Coordinate estimating process with management and Estimators and provide feedback on project pricing issues
- Work well in a team environment
- Develop qualifications and assumptions for estimates and present comparisons of current estimates versus previous
- Maintain files for all active Trade Partners
- Act as the liaison between IDS (Insurance Data Services) and the Divisions
- Monitor the information in the IDS system for accuracy
- Run monthly reports on compliance and distribute to the Divisions
- Create and distribute waivers as by the Divisions
- Update contract packages, as necessary
- Expedite extra-material orders to the field
- Call Construction Managers for clarification on orders, when necessary
- Print and distribute Extra Order Report weekly for review by the Project Manager, and Field Verification Manager(s)
- Research and resolve expediting issues as they arise
- Assist Suppliers/Trade Partners with billing issues as they arise
- Keep Design Coordinator and/or Field Verification Manager posted on issues when necessary
- Complete weekly Extras Report and distribute
- Complete Back Charge Invoices, when necessary
- Compile information from semi-annual reviews and distribute
