Title: Regional Travel Coordinator
Location: San Antonio, TX
Position Type: Full time (30-40+ hours/week), hourly.
Contract: GSA
Education Level: High School Diploma or equivalent
Job Category: Health Care
Start Date: March 1, 2025
SIN Number: 621-100
Our Company Promise:
We are committed to providing our Employees a stable work environment with equal opportunity for learning and personal growth. Vighter’s Mission is to provide efficient, fast, high quality healthcare staffing to our clients. Our Culture’s 5 key elements are crucial to the effectiveness of our employees in accomplishing our mission. These elements are:
- Dependability
- Integrity
- Personability
- Transparency
- Responsiveness
Creating and cultivating this Culture within the organization is our commitment to our employees.
Above all, Vighter employees will be provided the same concern, respect, and caring attitude that they are expected to share externally with every Vighter Client and Customer.
Summary:
Vighter LLC is seeking multiple skilled Regional Travel Coordinators in San Antonio, TX. Travel coordinators research and compare available travel and hotel accommodations to identify the best available option for each travel need. Regional Travel Coordinator who will arrange business travel for employees, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations. The ideal candidate is a high-energy people person with excellent interpersonal communication skills. He/she is a detail oriented and well-organized individual.
Principle Accountabilities:
- Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
- When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.
- Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
- Obtains approval from leadership for travel requests and expenses that exceed established limits.
- Advises travelers and assists with any need for specialized travel documents such as visas or passports.
- Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
- Processes reimbursements for travel expenses.
- A deep sense of purpose and dedication to the United States and our U.S. Military Veterans, their Families, and other patients as assigned.
- An unshakeable adherence to quality and continuous process improvement.
- An apolitical, patient-centered focus that drives to enhanced care and patient satisfaction.
- Other duties as assigned.
Knowledge and Skills:
- Must have exceptional customer service skills.
- Employees shall be technically proficient in the skills necessary to fulfill the job requirements, including ability to speak, understand, read and write English fluently.
Education:
- High School Diploma or equivalent is required.
Qualifications:
- Minimum of three (3) years of experience as a data entry clerk or data entry specialist.
- Previous training and experience with SABRE or similar travel software highly preferred.
- Good command of the English language, both oral and written.
- Excellent organizational and time management skills.
- Ability to multitask and must be detail oriented.
- Ability to understand and follow specific instructions and procedures.
- Able to work independently with little supervision; willingness to work as a team player.
- Experience working with Microsoft Office Suite, (i.e., Microsoft Word, Microsoft Excel, Microsoft PowerPoint), Adobe Acrobat, and Google Workspace.
Duty Hours / On-call Requirements:
- Generally speaking, the corporate office is open 8 a.m.-5 p.m.; however, during times of rapid mobilization, hours may be extended to include days, nights, weekends and holidays. The are opportunities across a multitude of locations and shifts.
- We try our best to accommodate your schedule, so please inform Vighter of your desired schedule and/or geographic limitations in advance.
Work Environment:
- Location: Vighter Corporate HQs, San Antonio, TX
- Supportive team of healthcare professionals and administrative staff.
- Opportunity to work with diverse populations, including immigration and asylum personnel and underserved communities.
Travel:
- As required to satisfy the contractual obligations. Generally, travel is limited to commute from residence to the worksite. Commute is non-compensatory. All official travel is government-funded.
Benefits:
- Competitive salary and comprehensive benefits package, with Medical, Dental, and Vision insurance available for W2 full time employees. Weekly pay.
- Company-paid basic Life and AD&D insurance and subsidized health insurance (W2).
- Paid time off and holidays.
- Professional development and promotion opportunities.
Physical Requirements:
- Must be able to sit for more than 8 hours per day.
- Must be willing to work overtime if necessary.
- Must be able to use an elevator or walk up and down stairs.
- Must be able to lift up to 40 pounds and carry up to 10 feet.
- Must be able to routinely grasp or handle objects, use finger dexterity, bend elbows/knees and reach above and below shoulders.
- Must be able to read and interpret handwritten and typewritten print.
- Must be able to communicate by voice and detect sound by ear.
- Must be able to perform duties in an indoor or outdoor environment.
- Must be able to pass a criminal background investigation.
- Must undergo Urine Drug Screening (UDS).
- Positions require applicants to be US Citizens, 21 years or older.
- Must complete criminal background check, and Child Abuse and Neglect (CAN) background check.
Vighter LLC is an equal opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Position is contingent upon contract award.
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