Sales Coordinator

SUMMARY

The Sales Coordinator provides administrative support to the Chief Sales Office and the sales team, ensuring the smooth operation of sales activities.  This role is responsible for managing administrative tasks, coordinating sales processes, and acting as a liaison between the sales team and other departments.

DUTIES AND RESPONSIBILITIES

• Provides administrative assistance to the sales team, including managing schedules, appointments and travel arrangements.
• Assists in the preparation and submission of sales quotes, proposals and contracts.
• Coordinates the maintenance and updates of the proposal templates, ensure consistency in formatting, terminology, and style, and create professional-looking PDFs for formal offers. 
• Maintains and updates customer information and sales activities in the CRM system.
• Prepares and analyzes sales reports and dashboards to support strategic planning and decision making.
• Organizes and coordinates sales meetings, trainings, events and presentations.
• Acts as a liaison between the sales team and other departments to ensure alignment and to address any issues promptly.
• Manages inventory of sales materials and promotional items.
• Oversees the organization and archiving of sales contracts and agreements.

REQUIREMENTS

Education:

Associate or Bachelor’s degree in Business Administration, Marketing, or related field, or equivalent experience. 

Experience:

Four (4) to six (6) years of experience in a sales support or administrative role supporting a team of professionals.  

Travel:

Up to 20% domestic travel to support sales events

Skills & Abilities

• Demonstrated proficiency in MS Office Suite (Word, Excel, PowerPoint, Teams and Outlook), CRM software and other relevant tools.
• Excellent organizational skills and demonstrated ability to manage multiple tasks or projects simultaneously and with a high degree of accuracy.
• Strong problem-solving skills to address and resolve issues efficiently.
• Excellent interpersonal skills to build relationships and work collaboratively with team members and clients.
• In-depth knowledge of sales processes and best practices.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Proactive, driven, self-starter attitude, willingness and ability to work independently.

Physical and Cognitive Requirements

• Ability to remain stationary at a desk for prolonged periods of time.
• Ability to lift and carry supplies and materials up to 20 lbs on occasion.
• Ability to use office equipment, computers, and various electronic devices constantly throughout workday.
• Ability to move around office environment and reach with hands and arms regularly.
• Ability to communicate with others verbally and in writing, on a frequent basis.
• Ability to focus and complete tasks throughout workday in office environment.

The physical and cognitive demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.