Payroll Specialist

POSITION SUMMARY

The Payroll Specialist is primarily responsible for functions of payroll processing and the completion of required ad hoc reports, on a timely and accurate basis.  Responsible for calculating other compensation as needed.  Quarterly and year-end reporting including, but not limited to 941’s, W-2’s. Will be responsible for managing the architecture of and data maintained within the Payroll/HRIS system. This position works under the general supervision of the Disbursement Manager.

Additional responsibilities include assisting with accounting functions and financial reporting relating to Accounts Payable inclusive of timely processing, verification, tracking, reporting, and payment of all approved invoices.

EXPECTATIONS

Every Adelante Healthcare employee will strive to maximize their performance and contribution to Adelante Healthcare and the community we serve every day.  Employees are expected to work in a manner that demonstrates a commitment to quality, patient safety, employee engagement, innovation, and the highest standards of personal integrity, professionalism, and competence.

OUR CORE VALUES

• Compassion
• Excellence
• Integrity
• Learning
• Respect
• Sustainability

ESSENTIAL SKILLS AND EXPERIENCE:

• Minimum of three (3) years’ experience in electronic payroll processing

• Minimum of one (1) year experience with ACA payroll reporting requirements
• Experienced in quarterly and annual reporting requirements
• Understanding of payroll taxes, garnishments, and other deductions
• Experience with reconciling payroll general ledgers
• Ability to multi-task, organize, and prioritize
• Ability to always maintain confidentiality
• Excellent analytical, organizational, and communication skills.
• Must have ability to prepare reports and meet required deadlines
• Excellent computer skills i.e., Windows, MS Office, and payroll data systems
• Ability to take and follow directions, flexible, team oriented, energetic, punctual, conscientious,
• Excellent business English, spelling, punctuation, and oral communication skills
• Competency in dealing with people of various cultures and social status
• Ability to recognize and implement areas of improvements & efficiencies
• High school diploma or GED from an accredited institution
• Demonstrated excellence in customer service with the ability to interact with internal and external customers
• Demonstrated proficiency with Generally Accepted Accounting Principles (GAAP)
• Working knowledge of State and Federal regulatory requirements surrounding reporting, and other fundamentals required for the position
• Ability to work independently with minimal supervision as well as the ability to work as a team

• Must speak fluent English
• Valid Level One Fingerprint Clearance Card issued by the Arizona Department of Public Safety for all specialty behavioral health locations

POSITION RESPONSIBILITIES

• Maintain confidential, accurate, and up-to-date payroll files
• Prepare, process, and distribute payroll accurately and timely
• Calculate monthly provider incentives
• Support the responsibility for high data integrity of HRIS data through regular audits; troubleshoot irregularities; partner with People Services to research, correct discrepancies, and ensure compliance
• Prepare and submit quarterly and annual reporting as required by State and Federal guidelines
• Research and preparation of payroll analysis, projections, internal reports as required or needed by management
• Communicate directly with internal personnel and employees regarding questions, changes, payments, and deductions
• Reconcile assigned general ledger accounts
• Attend instructional programs, seminars as needed to update knowledge of payroll laws/procedures
• Work directly with external auditors as needed
• Assist with the preparation of the annual audit

NONESSENTIAL SKILLS AND EXPERIENCE:

Additional Duties and Responsibilities

• Other duties as requested or assigned

Patience-Centered Medical Home (PCMH)

All employees are responsible for promoting and participating in interdisciplinary communication and collaboration to enhance the delivery of quality across the health care system. Employees should maintain an environment which supports and engages patients and co-workers in a caring team-based model to promote wellness and improve health outcomes.

Adherence to Compliance and Code of Conduct

All employees are required to comply with Adelante Healthcare’s written standards, including its Compliance Program and Standards of Conduct, policies and procedures and reporting of any conduct that potentially violates Adelante’s legal or compliance requirements. Such compliance will be an element considered as part of the regular performance evaluation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions.  The employee must frequently lift and/or move up to 25 pounds without assistance and may occasionally be required to lift or move up to 50 pounds with assistance.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time when traveling to various clinic sites.  The noise level in the work environment is usually moderate. The employee may be subject to health hazards (contagious diseases, blood borne pathogens, etc.) when working in the clinic area.