Job Summary: Responsible for facilitating patient access for services at Maryville Imaging, LLC by accurately and efficiently collecting demographic and insurance information and entering it into the imaging center’s registration system, including collation of any pre-determined patient financial responsibilities. As a front line employee, the Patient Access Associate is responsible for responding to the incoming inquiry calls and providing excellent customer service while also protecting the privacy of the patient’s health information. This position will also need to understand and be able to assist other Patient Access functions ie the scheduling and pre-arrival responsibilities as needed.
Primary Job Responsibilities:
1. Greets each patient as they present for services and asks for identification and insurance information. Also provides each patient with the Patient Information form to be completed to update their current demographic information and obtain other applicable information needed to complete the patient registration.
2. Determines if the patient is scheduled or non-scheduled before proceeding with the registration process in order to determine if there is already a pre-registration created for the scheduled patient. If the patient is unscheduled, advises the pre-arrival staff to review patients for medical necessity or pre-certification or copayments as applicable, including any STAT orders.
3. Accurately and thoroughly collects, analyzes and records patient demographic and insurance data into imaging center registration system. Updates and edits information in system, ensuring that all fields are populated correctly and appropriately. Scans the patient identification and insurance information into the record using the document imaging system.
4. Reviews and explains all registration forms prior to obtaining signatures from patient or appropriate patient representative. Witnesses all signatures obtained. Scans forms into document imaging system. Copies, sorts and distributes paperwork where applicable.
5. Collects and scans physician orders for each patient. Calls physician office to request order for those patients that do not have one at time of registration. Verifies that the order is complete and valid.
6. Identifies patient financial responsibility and collects amount due when applicable. Refers patients who express need for financial assistance to appropriate resource.
7. Posts payments in system, balances payments at end of shift and assures all monies are secured and/or turned over to the appropriate associates at the end of shift.
8. Notifies appropriate area/person of patient arrival when applicable.
9. Understands and complies with downtime processes and procedures.
10. Performs quality improvements to records as indicated by the quality improvement tool (RQi) in a timely and efficient manner.
Other miscellaneous assignments and/or duties as related to position:
Assists and performs as backup to other patient access functions and responsibilities i.e. the scheduling and pre-arrival responsibilities as needed.
