Bilingual Talent Acquisition Specialist - Shared Services

The Bilingual Talent Acquisition Specialist supports the delivery of effective HR services across all company divisions, with a key focus on talent acquisition, employee engagement, and policy communication. This role ensures consistent application of company practices and facilitates clear, inclusive communication for a diverse workforce. The position contributes to the recruitment process, onboarding, training, and overall employee experience, while promoting a respectful and supportive work environment for all team members.

SUPERVISORY RESPONSIBILITIES
None

ESSENTIAL JOB FUNCTIONS
•Serve as a primary resource for employees, contractors, and subcontractors who require support in both English and Spanish, ensuring clear communication and equitable access to HR policies, procedures, and resources.
• Support recruitment efforts by conducting phone screenings, scheduling interviews, and guiding candidates through the application and hiring process.
• Assist with onboarding tasks, including processing new hire paperwork, ordering IT equipment and business cards, and assisting with new hire orientation.
• Prepare documentation and assist in the performance review process.
• Schedule interviews, meetings, and training sessions as requested by the HR Manager.
• Prepare, distribute, and file HR documents; perform clerical duties such as photocopying, scanning, mailing, and emailing.
• Maintain and update personnel records, ensuring completeness, accuracy, and compliance with legal requirements.
• Ensure timely responses to employee-related requests such as employment verifications, deductions, and workers' compensation claims.
• Draft and distribute internal employee communications.
• Uphold confidentiality and exercise discretion in all HR matters.
• Assist with the coordination of employee engagement activities and events.
• Participate in HR projects and support the organization of training seminars and initiatives.
• Serve as a primary point of contact for internal and external inquiries, both in-person and via phone, ensuring professional and courteous communication.      
• Other related duties as assigned.   

EDUCATION, EXPERIENCE AND TRAINING
• Must be bilingual - Speak Spanish and English!
• Two years of previous Talent Acquisition experience 
• High school diploma or equivalent required.
• Proficient in Microsoft Office Suite or related software.
• Previous experience in human resources, HR administration, office management, or any relevant experience.
• Knowledge of labor and employment laws.
• Ability to build rapport with all employees.
• Strong organizational skills.

STANDARDS OF PERFORMANCE
• Provide courteous, professional support to internal and external stakeholders, fostering trust-based relationships.
• Demonstrate initiative, problem-solving abilities, and adaptability in a fast-paced, evolving environment.
• Manage multiple priorities independently and accurately while meeting tight deadlines.
• Communicate clearly and professionally, both verbally and in writing.
• Maintain strict confidentiality with sensitive company and employee information.
• Show strong attention to detail, organizational skills, and consistent follow-through.
• Exhibit reliability in attendance and punctuality, following company policies for time off.
• Embrace change and demonstrate a willingness to learn new systems and processes.
• Apply a sound understanding of HR practices and procedures in daily responsibilities.