Senior Accounts Payable Coordinator

WHO IS CHI?

Community Housing Innovations (CHI) is a not-for-profit housing and human services organization that aims to support social and economic independence. Our vision is to end generational poverty and foster upward mobility by ensuring that all families and individuals live in quality housing, have a home of their own, and a job to support them. We believe quality, affordable housing is the foundation for prosperity, personal fulfillment, and success.

WHAT DOES CHI OFFER?

CHI employs a team of hard-working, compassionate people who want to give back to others in their community. We are proud to offer:

• Generous Paid time off
• Personal and Sick Days
• Health insurance and health reimbursement account 
• Dental and vision plans
• Flexible spending account
• AFLAC supplemental insurance
• Dependent Care Spending Account
• Commuter Transit and Parking Account
• Working Advantage- Employee Perks
• 401(k) retirement plan
• Life insurance
• Employee Assistance Program
• Monthly trainings and career development plans

JOB SUMMARY

Responsible for general accounting tasks regarding selected accounts receivable, selected accounts payable. Interfaces with auditors, vendors, property management and all levels of Agency staff.

The Accounts Payable Coordinator will be a mature professional with at least 3-4 years of general accounting experience. 

Pay: $64,350. annual salary.

FLSA: Exempt. Not eligible for overtime.

Schedule: Monday-Friday 9am-5pm.

Location: White Plains, NY

JOB-RELATED DUTIES – ESSENTIAL FUNCTIONS

           These duties are essential and specific to the successful implementation of this position.

• Follow all Accounts Payable and Accounts Receivable procedures and any new accounting procedures put in place.
• Verify invoice payment approvals, code invoices, and enter accounts payable into the sub-ledger.
• Analyze vendor expenditures and inform management of trends and concerns.
• Prepare agency’s credit card reconciliations and post for payment.
• Reconcile Agency’s Ez-pass accounts.
• Office Petty Cash Custodian.
• Prepare checks for CFO review and signature.
• Assist and advise Accounts Payable Coordinator as needed.
• Upload positive pay files, process check inquiries and stop payments via online banking portal.
• Compile invoices for Ehap, RSP, NYC DHS, and FREE Hud billing.
• Support the CFO, Controller and Director of Finance with administrative task.
• Assist in managing vendor files to ensure all W-9 forms and certificates of insurance are received when needed.
• Prepare all required 1099’s and 1096’s.
• Maintain all Accounts Payable filing and files as needed.

Assist upper management with audits, miscellaneous projects, and department goals

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

QUALIFICATIONS AND REQUIREMENTS

Education: Bachelor’s degree preferred, experience will be considered in lieu of a degree

Experience:  3 to 4 years of general accounting experience.   

Communication:  Excellent written and oral communication skills.

Computer Skills:  Basic competency in MS Office and Accounting Software

Math Skills:  Must be excellent.

Physical Performance:  None

Reasoning Ability:  Ability to prioritize, make appropriate decisions and judgment calls.

Other Skills:  Ability to work independently or as part of a team, be highly organized, assume responsibility, work well under pressure, meet deadlines, multitask, be flexible, and maintain a high level of attention to details.  Must be even-tempered, have good negotiation skills, and the ability to meet unexpected deadlines. 

DIVERSTY, EQUITY, AND INCLUSION

Community Housing Innovations Inc (CHI) respects diversity and is an equal opportunity employer that provides equal employment opportunities to all employees and applicants and prohibits discrimination on the basis of race, color, creed, religion, national origin, citizenship status, age, disability, sex, gender, gender identity or expression, sexual orientation marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local laws. Community Housing Innovations is committed to diversity, equity, and inclusion.

This commitment applies to recruiting, hiring, placement, promotion, transfer, compensation, training, assignments, benefits, employee activities, termination, access to facilities, and programs, and all other terms and conditions of employment as well as general treatment during employment.