Staff Accountant

Overview

The primary focus of this positon will be to exercise timely and accurate control, responsibility, oversight, maintenance, execution and completion of the Union’s dues receipts, invoicing, database management and accuracy of Nursing Home Bargaining Unit Information (BUL).  A substantial portion of the job requires direct interface with client nursing home personnel, either through email or phone calls, in order to gather and update member information and to provide accurate dues billings to the facilities.   

Follow-ups may include requests for additional information such as, payment, or the filing of grievance forms to solicit employer compliance.  Information gathered in the regular course of business is input into the database, the updating of which serves to enhance our ability to represent out nursing home membership.   Position also prepares monthly activity reports of dues received and any ad hoc reports as requested.  This position may also include duties unrelated to the primary functions of Nursing Home reconciliation for the purpose of department back-up.

Soft Skills:

1. Effective and courteous written and oral communications skills; Ability to interact with all levels of staff inside and outside the organization.
2. Must be diligent and reliable:  Able to be hardworking, consistent, and persistent to assist in meeting the goals of this position and ultimately the organization. 
3. Computer literate: Working knowledge of MS Office Suite and Windows based environment.
4. Punctual: Reports to work on time; Supplies advance notice of time off; Timely return from breaks and lunch.
5. Cognitive Strength: Able to work independently; Able to think outside the box in order to suggest new ideas and solutions; Able to understand multiple levels of complex situations. 
6. Detail Oriented:  Strong research and follow through capabilities; Does well with the minutiae of daily database input.
7. Effective Time Management: Ability to prioritize; Have strong organizational skills; Able to adhere to deadlines.

Hard Skills:

1. Working knowledge of Standard Accounting Practices; Particularly Balance Sheet Accounting with an emphasis on Accounts Receivable.
2. Competence of proprietary database: Dues data uploads and research capabilities.
3. Strong MS Excel skills; Extract and configure dues and BUL template into data input; Monthly and ad hoc reporting.
4. Understanding of Salesforce database; Uploading BUL’s and facility research information.
5. Strong research skills; Identify and code checks with proper information for data input; Follow up with employer staff for additional backup information.
6. Effective capability to interface with employer staff through email and or calls to gather timely and accurate information.

Hard Skills Continued:

1. Ability to manage invoice cycle to transmit timely and accurate reports to employers.
2. Ability to process ACH wire request forms to Controller.
3. Adept with numbers, including calculation of percentages.
4. Able to act as backup (redundancy) for a least one mission critical position.
5. Other duties as necessitated.  

Audit Support:

1. Prepare annual reports for Nursing Home Dues Receipts and Receivables.
2. Assists in ad hoc request from auditors.

Physical Requirements:

Work is generally performed in an office setting.  Employees must recognize that working in the labor movement is tough demanding work, which sometimes requires working long or irregular hours that may necessitate overtime.  Some travel may also be required.

Scope and Nature of Supervision:

This position reports to the Private Sector Nursing Home Manager, Controller or designee.

Job descriptions are not designed to cover or contain a comprehensive listing of every activity or responsibility that is required for each role.