Office Administrator - Woodland

Position Title: Office/Accounting Admin

Work Locations:

Main Street Warehouse, Woodland, CA

Artisan Mill, Woodland, CA

Schedule:

M-F, 8 hours Depending on Schedule

Weekend and Holidays as needed

Travel Required: 5%

Reports to: Accounting and HR

GENERAL TASKS

The Office/Accounting Admin is responsible for supporting the administrative and accounting functions at both the Main Street Warehouse and Artisan Mill locations. This role includes entry-level scanning, data entry, mail management, and general administrative support, ensuring smooth operations across departments.

DUTIES AND ESSENTIAL FUNCTIONS

Document Management:

• • Scan and organize Outbound Bills of Lading, Inbound Packing Lists, and Receiving Checklists for both locations.
  • Ensure all scanned documents are accurately filed and forwarded to the appropriate departments, including Accounts Receivable and Accounts Payable.

Mail Handling:

• • Manage incoming and outgoing mail, including scanning and distributing mail to the relevant departments.
  • Ensure timely handling of important documents, invoices, and correspondence.

Data Entry:

• • Perform entry-level data entry of timecard information into the HRIS system.
  • Process temporary worker profiles and maintain accurate records in the HRIS system.
  • Perform entry-level data entry of vendor invoices into Account Payables system.

Event Support:

• • Assist with the preparation and logistics of company events, including ordering lunches and coordinating meeting spaces.
  • Provide on-site support during events as needed.

Administrative Support:

• • Support with special projects as assigned by management, including research, data compilation, and reporting.
  • Assist with meeting logistics, including scheduling, ordering supplies, and preparing meeting materials.

QUALIFICATIONS

Experience: 1-2 years in an administrative or office support role.

Skills:

• • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office, including Outlook, Excel, and Word.
  • Excellent communication skills, both written and verbal.
  • Ability to handle confidential information with discretion.
  • Basic understanding of accounting principles is a plus, but not required.

Physical Requirements:

• • Ability to work in an office setting.
  • Ability to lift up to 25 pounds.

Additional Qualifications:

• • Experience with HRIS or similar systems is preferred.
  • Ability to work independently and as part of a team.

ABOUT LA TOURANGELLE

At La Tourangelle, we believe in the power of teamwork and flexibility. We encourage our employees to take initiative, stretch their limits, and contribute to continuous improvement. Open communication and collaboration across all departments are key to our success, and we value each team member's input in building a strong, cohesive team. Participation in team-building events and inter-departmental meetings is both encouraged and appreciated.

BEHAVIORS WE VALUE

• Take initiative
• Take ownership
• Be results-driven
• Be curious
• Stretch your limits
• Be collaborative
• Make decisions based on facts
• Show respect for all
• Face challenges with optimism
• Bring your authentic self