SUMMARY OF JOB RESPONSIBILITIES:
- Perform cash management, including reconciliation of bank and petty cash accounts
- Perform and maintain general ledger and sub-ledger account reconciliations, ensuring GL accounts remain current and accurate
- Enter general journal entries and journal uploads into accounting system, maintaining accuracy
- Perform various analyses of financial reports, general ledger accounts, and performance measures, and evaluate financial performance, reporting them to appropriate departments and key personnel
- Manage and reconcile the general ledger accounts; prepares and enters journal entries into the general ledger system
- Prepare routine and ad hoc reports as needed
- Maintains a thorough knowledge of the agency’s grants including, budget, allowable billable expenditures, and ensures proper billing according to fiduciary guidelines
- Journalize various costs and statistics, including accounts payables, enrollment, and In Kinds
- Responsible for creating financial and custom reports and form/invoice templates in agency’s ERP system
- Increase productivity by developing automated reporting tools
- Reconcile to ensure uploaded payroll totals are correct and match up to the payroll system
- Assist with external and fiscal audit activities
- Perform internal audits to ensure accuracy of financial record keeping and monetary spending
- Manage and assist in system and procedural implementations
- Assist the Director of Finance in the development and completion of financial statements and reports
- Conduct month end close, including bank reconciliations and all general journal entries and uploads
- Provide back up as needed in the absence of other accounting staff due to overflow of duties, including but not limited to:
- Reconciliation of grant billings to the general ledger and respective grant spend-downs
- Performing follow up and collections on outstanding customer and grant invoices
- Collaborating with HR team on payroll to ensure proper accounting from payroll to accounting system
- Performing payroll support for employees and contractors, including back up in the absence of a payroll personnel
- Recording changes affecting new wages, such as exemptions, insurance coverage, and loan payments for each employee to master payroll records
- Reviewing wages computed and correct errors to ensure accuracy of payroll
- Entering new vendors into system, including obtaining vendor W-9
- Setting up, terminates, and maintains contractors in payroll system
- Assisting with setting up new company credit card holders, cancelling and suspending credit cards, and updating/maintaining card holder spending limits
- Generate and distribute tax documents when due, including payroll and contract related tax and reporting documents, 1095s, 1096s, 1099s,W-2s, and other documents, ensuring reports and payments are on time
- Coordinate and communicate financial information with department managers
- Coordinate and communicate budget performance to program directors and coordinators, ensuring proper use and expenditure of funds
- Protects organization’s value by keeping information confidential
- Models the organization’s core values through behaviors associated with social and emotional leadership, helping motivate and foster teamwork in achieving department goals
- Perform other duties as assigned by Director of Finance and CEO
BEHAVIORS ASSOCIATED WITH SOCIAL AND EMOTIONAL LEADERSHIP
- Self-Awareness and Self Control: Ability to fully understand the impact emotions have on performance, assessment of strengths and weaknesses, relationships, and others. Ability to implement self-control is assessing frustration, anger, disappointment, failure (models resilience) and fear (models courage).
- Empathy: Ability to understand the perspective of others. Includes listening, honoring others views, assessing impact of words, and the desire to serve.
- Social expertness: Ability to build relationships which model caring, concern and healthy conflict. Demonstrate ability collaboration and conflict resolution.
- Personal Influence: Ability to positively lead and inspire others and integrate such model personally. Demonstrates ability to support positive work culture, which encourages results from others. Demonstrates self-confidence, initiative, motivation, optimism and flexibility.
REASONING ABILITY:
- Ability to solve practical problems and deal with a variety of situations
- Ability to interpret a variety of instructions furnished in written and oral format
- Ability to respond quickly and appropriately to an emergency or a crisis situation
- Ability to effectively communicate in oral and written form
PERSONAL SKILLS AND CHARACTERISTICS:
- High energy level with ability to carry out multiple projects simultaneously
- Ability to communicate effectively and professionally via written emails and correspondence, exhibiting correct grammar and punctuation
- Resourceful and well organized
- Strong commitment for doing what is right for the agency
- Strong customer service skills
PHYSICAL CONDITIONS:
- Requires sitting and using a computer for long periods of time
- Requires daily standing, sitting, bending and stooping
- Requires normal range of hearing and vision
- Requires the ability to lift 40 pounds
WORK ENVIRONMENT:
- Ability to work overtime and odd schedules (flexibility is important)
- Ability to work primarily at the corporate office, and remotely when necessary
ENVIRONMENTAL CONDITIONS:
- Noise level in the work environment is usually moderate
- No or very limited exposure to physical risk
This position description does not list all the duties of the job. Incumbent may be asked to perform other functions and duties. Incumbent will be evaluated in part based upon performance of the responsibilities in this job description.
