Assistant Program Coordinator (FT) - Western Hills - 61253

SUMMARY OF RESPONSIBILITIES:

The primary purpose of the Assistant Site Coordinator (ASC) is to assist the Site Coordinator (SC) to deliver high-quality, impactful programs at an out of school time program while building positive relationships with participants, parents and campus faculty and staff. The ASC will coordinate with the Site Coordinator (SC) to lead a small team facilitating programming that meets the terms and requirements of each funding source that supports their site, as well as, agency regional and area goals. The role is responsible for collaborating with their Site Coordinator (SC) to assist in observation parent communication compiling data, executing plans and assuming the SC duties when the SC is unavailable or off site.

General Duties

• Assists in program planning for activity and enrichment plans.
• Assists in tracking student daily attendance, facilitating parent/guardian pick-up processes.
• Assists in providing feedback and observing enrichment activities, staff attendance and performance.
• Assists in training and orienting new hires to the site.
• Responsible for meeting all directives included in individual site and/or grant action plans for program improvement.
• Maintains strategic relationships with school staff, faculty and administration.
• Serves as the second level of contact for parent, participant and campus issues, compliments and complaints.
• Is the Director in charge when the SC is off site or not available.
• Assists the SC in helping the program meet all contract, grant and agency requirements.
• Follows all agency health and safety procedures.
• Participates in observations, parent conferences and create plans for student success.
• Supports staff in employing the agency behavior management model, strategies and practices.
• Provides accurate and timely delivery of program information and paperwork.
• Reports all critical incidents/accidents immediately to SC,
• Recognize and report all suspected, disclosed and/or confirmed cases of abuse and/and or neglect immediately as a mandated reporter.
• Learn, model and promote emotional intelligence skills.
• Assist in organizing, planning and delivering community, campus and family events.
• Articulate the Clayton Youth Enrichment Vision, Mission, and Values.
• Attend all required trainings and meetings.
• All other duties as assigned.

SOCIAL AND EMOTIONAL LEADERSHIP COMPETENCIES:

• Self-Awareness: Ability to fully understand the impact emotions have on performance, assessment of strengths and weaknesses, relationships, and others. Demonstrates self-confidence, initiative, motivation, optimism and flexibility.
• Self-Management: Ability to manage behaviors, thoughts, and emotions in a conscious and productive way. Models the ability to implement self-control in assessing frustrations and failures and models resilience and courage. Understands personal responsibility in different aspects of life and work, and what is needed to fulfill that responsibility.
• Social Awareness: Ability to understand and learn about the diverse perspective of others. Includes listening, honoring others views, assessing impact of words, and the desire to serve others in effort to meet their needs appropriately and professionally.
• Relationship Skills: Ability to build relationships which model caring, concern and healthy conflict. Demonstrates positive methods of collaboration and conflict resolution. Ability to positively lead and inspire others and integrate such models personally. Demonstrates ability to support positive work culture, which encourages results from others.
• Responsible Decision Making: Ability to make constructive choices about personal behavior and social interactions based on ethical standards, safety concerns, and social norms; the realistic evaluation of consequences of various actions; and a consideration of the well-being of oneself and others

PROFESSIONAL CONDUCT:

• Actively engage in professional and personal development.
• Ability to receive and conduct coaching and regular feedback sessions.
• Conduct oneself in a professional, ethical manner, in accordance with generally accepted community standards and organization’s employee policies.
• Ability to complete Clayton onboarding process and preservice requirements in a timely manner.
• Ability to relate to adults and children from different environments and backgrounds.
• Ability to respond quickly and appropriately to an emergency or a crisis situation

PHYSICAL CONDITIONS:

• Requires daily standing, sitting, bending and stooping.
• Requires normal range of hearing and vision.
• Requires that staff are able to visually and auditorily supervise a group of students at all times.
• Requires the ability to lift up to 40 pounds.

WORK ENVIRONMENT:

• Ability to work flexible schedules when necessary, and drive to multiple locations.
• Available to work Saturdays and/or evenings if needed (approx. 3-4 times per year).
• Complete 30+ hours of paid training/professional development, occasionally out of the area.

ENVIRONMENTAL CONDITIONS:

• Noise level in the work environment is usually moderate.
• No or very limited exposure to physical risk
• Risk of exposure to childhood diseases

QUALIFICATIONS:

• Ability to perform all job requirements satisfactorily and meet the Education/Experience, Personal Skills/Characteristics, Reasoning Ability, Physical Conditions, Work Environment and Environmental Conditions listed below
• Strong communication and interpersonal skills.
• Strong organizational skills and ability to plan, organize, delegate and prioritize tasks efficiently and effectively
• Must be proficient with the use of workplace technology (i.e. computers and smartphones) with the ability to complete basic tasks including but not limited to; electronic lesson planning, sending and managing emails, navigating databases, keeping files and folders organized, using the Internet, and other basic functions.
• General knowledge of assigned local regions and school districts preferred.
• Must have reliable transportation.
• Must have the ability to pass all applicable substance, health, criminal background checks etc. as required.

EDUCATION/EXPERIENCE:

• Must be at least 18 years of age with a valid driver’s license or state issued ID.
• GED or High School Diploma required.
• Some college preferred.
• Bilingual and Spanish speaking candidates highly considered.
• Experience working with groups of children ages 4-13.
• A minimum of 1 year of experience working in education, recreation, child development or out of school time programs.
• Experience working in diverse socio-economic environments with students of many different backgrounds and cultures.
• Must be able to fulfill TXDSHS requirements as necessary.