Human Resources Coordinator - Watkinsville

Overview:

This position reports to the VP of Human Resources and will provide support to a multi-location community bank. This position will support the Human Resources team to facilitate some or all of the duties associated with benefits administration, talent acquisition, HR Administration, learning and development, and other special projects.

Responsibilities

HR Administration:

• Onboarding:  Set up new hires in HRIS and other ancillary systems such as timekeeping, user access & security, I-9 and EVerify
• Employee Files:  Establish and maintain digital files in an organized and timely fashion
• HRIS:  Administer Paycom portals for applicants, employees, benefits, learning management, timekeeping, reporting, performance management
• Payroll:  Verify timesheets, make corrections, run required timekeeping reports, 401k match entries, and provide dual control review of payroll input prior to submission – may provide back up for payroll processing as needed
• Manage sensitive and confidential matters including but not limited to organizational changes, wage and benefit information, employee relations, all while protecting the security and integrity of the data
• Monitor record retention schedule and purge files annually as specified
• Assist with special projects or other departmental tasks (i.e., annual benefit summaries, open enrollment, surveys, ad-hoc reports for management)

Benefits Administration

• Responsible for managing all benefits enrollments, changes and terminations in the payroll system and with each individual vendor
• Answer employees’ questions and requests about our benefit package or their specific benefit enrollments
• Reconcile all monthly benefit billing statements and processes invoices for payment either online, through A/P or via paper check with HRO
• Complete entries into billing reconciliation spreadsheets and general ledger upload spreadsheets and send to A/P for processing
• Compile insurance information monthly to create and populate the annual benefit statements
• Coordinate all leave requests, track days off and return to work dates, provide appropriate legal designation forms and paperwork ensuring they are returned in a timely manner, maintain updates with the employee and vendor, track uncollected benefit premiums and coordinate repayment with employees

Talent Acquisition:

• Assist with facilitating internal and external job postings
• Assist with conducting initial interviews with prospective employment candidates, contact candidate references and compose reference documentation for review
• Provide onboarding services from initial new hire orientation to processing system & benefit enrollments; complete offboarding tasks according to offboarding checklist

Learning & Development:

• Manage OnCourse LMS system for enrollments, terminations, assignments and reporting
• Manages the NMLS registration, renewal and termination process for all lenders

Key Results Areas:

• Timely & accurate completion of all required duties
• Exercise maturity and sound judgment when dealing with potential or real issues and bring to the VP of HR’s attention
• Complete required internal HR and compliance training in a timely manner
• Demonstrate initiative and a strong work ethic
• Demonstrate professionalism including maintenance of acceptable image and personal appearance, proper use and syntax of grammar and language; keep an organized, neat personal work area
• Exhibit punctuality and acceptable attendance
• Maintain the highest level of confidentiality regarding personal and company private information

Experience & Education:

1-3 years of Human Resources administrative background preferred; college degree or in-process degree path, Human Resources emphasis preferred

Required Knowledge, Skills, Abilities:

SHRM certification preferred, working knowledge of Microsoft Office products

Other Requirements:  

Ability to travel as needed; excellent communication skills including verbal and written; strong customer service skills and ability to interact with all levels in the organization. Ability to manage, protect, and maintain confidential information; strong administrative and prioritization skills; focused and attentive to detail; highly organized; ability to work independently and as part of a collaborative team.  Satisfactorily complete all required compliance training and compliance with all laws and regulations that apply based on the scope of this position.

Interpersonal Skills:

Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving and obtaining information, as well as advising or referring, which commonly require shorter discussions.

Physical Requirements:

Perform primarily sedentary work with limited physical exertion and occasional lifting of up to 25 lbs. Must be capable of climbing/descending stairs in an emergency. Must be able to operate routine office equipment including telephone, copier, facsimile, and calculator. Must be able to routinely perform work on a computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of regular, reliable, and timely attendance.

Working Conditions:

Must be able to routinely perform work indoors in climate-controlled shared work environment with moderate noise.

Mental and/or Emotional Requirements:

Must be able to perform job functions independently and with limited supervision. Must work effectively as part of a team. Must be able to read and carry out various written instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be able to perform basic financial calculations with accuracy. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under stress of deadline, requirements for extreme accuracy and quality and/or fast pace. Must be capable of exercising highest level of discretion on confidential matters.

Scope:

The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not a contract and should not be construed as a guarantee of employment for any specific period of time.

BankSouth is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, or veteran status.