Position:  Extended Care Coordinator 

Classification: Full-time, Hourly, Non-Exempt  (30-35 hours per week, 10 months per year)

Primary Reporting Relationship:  Elementary Assistant Principal

Secondary Reporting Relationship:  Elementary Principal, Head of School

Supervisory Responsibilities: Extended Care Aides; Extended Care Student Workers

Ministry Areas:  Bay Area Christian School - Extended Care

Interfaces:  Students, parents, administrators, staff, and other stakeholders as appropriate

Mission: Bay Area Christian School exists to provide quality, Kingdom education to the next generation, empowering them to make disciples of Jesus at home, in society, and through the church.

Employee Profile:

• Acceptance of and agreement with the Bay Area Church and Bay Area Christian School Statement of Faith and Standard of Conduct
• A strong, clear Christian testimony
• A lifestyle that displays an ongoing personal relationship with God and a commitment to serve Him daily

Job Purpose: The Extended Care Coordinator is responsible for providing children a safe, nurturing, and engaging environment in the extended care program. This individual oversees the daily operations of before and after school care, ensuring that each child is cared for in a Christian-based setting that emphasizes academic support, physical activity, and social-emotional development.

Key Responsibilities

1. Program Management:

• Oversee the daily operations of the extended care program, ensuring the safety, supervision, and well-being of children before and after regular school hours
• Develop, implement, and maintain a structured schedule of activities, including academic support, physical activities, arts, crafts, and faith-based activities that align with the school's mission
• Ensure the appropriate staffing levels and child-to-staff ratios are met to provide high-quality care
• Develop and implement program policies and procedures that ensure consistency, safety, and compliance with state regulations and school guidelines
• Evaluate and adjust the program based on feedback from parents, children, and staff to ensure it meets the needs of students and adheres to the mission of the school

2. Staff Supervision and Training:

• Recruit, hire, and train staff and volunteers, ensuring they understand and uphold the values, expectations, and safety standards of the extended care program
• Provide ongoing training in areas like child development, behavior management, Christian teachings, and emergency procedures
• Supervise and support staff to ensure they are following the schedule, maintaining a safe environment, and implementing activities in line with the school’s mission
• Conduct regular staff meetings to encourage communication, share updates, and ensure alignment with the program’s goals

3. Faith-Based Integration:

• Incorporate Christian values and teachings into activities and interactions, ensuring that the program provides a Christ-centered environment
• Foster a positive spiritual environment that encourages children to grow in their faith, demonstrating Christian love, patience, and kindness

4. Student Supervision and Engagement:

• Provide direct supervision and care for children during extended care hours, ensuring their safety and well-being
• Develop and maintain behavioral management strategies that are consistent with Christian values, promoting respect, kindness, and personal responsibility
• Support students’ individual needs, including working with parents to address any behavioral concerns
• Organize and facilitate enriching activities that balance physical exercise, creativity, and academic enrichment

5. Communication with Parents and Families:

• Maintain open lines of communication with parents, providing regular updates on their child’s progress, activities, and any concerns
• Address parent concerns professionally and promptly, offering solutions when necessary and working together to resolve issues
• Organize parent meetings or informational sessions to keep families engaged with the extended care program
• Ensure that all parent paperwork (e.g., enrollment forms, emergency contacts, health records) is up-to-date and complete

6. Safety and Compliance:

• Ensure compliance with local and state regulations related to extended care programs, including health, safety, and child protection standards
• Collaborate with administrators to develop, implement, and enforce safety protocols, including emergency evacuation plans, first aid procedures, and accident reporting
• Monitor the physical environment of the extended care areas to ensure they are safe, clean, and conducive to learning and play
• Conduct regular safety drills (e.g., fire drills, lockdown drills) to ensure children and staff are prepared for emergencies

7. Budget and Resource Management:

• Assist in managing the budget for the extended care program, ensuring that resources are allocated efficiently and expenses are controlled
• Manage the purchase of materials and supplies for activities, making sure resources are used effectively and are in good condition
• Monitor program costs and ensure that any spending aligns with the approved budget

8. Program Evaluation and Improvement:

• Collect and analyze feedback from parents, students, and staff to evaluate the success of the program
• Implement changes and improvements to the program based on evaluations, always aiming to enhance the quality and effectiveness of the service
• Prepare regular reports for school leadership on the status of the program, including enrollment, feedback, financials, and any significant issues

Education and Experience:

• Bachelor’s degree in Education, Child Development, Early Childhood Education, or a related field preferred. Equivalent work experience may be considered in lieu of a degree.
• Minimum of 2 years of experience working with children in an educational, childcare, or ministry setting, ideally in a leadership role
• Experience working in a Christian school or faith-based environment is highly preferred

Personal Characteristics:

• A strong Christian faith and a commitment to living and teaching Christian values
• Compassionate, patient, and kind with a heart for nurturing children
• Ability to serve as a positive role model for children and staff
• Energetic and enthusiastic, with a passion for children’s development and learning
• Strong conflict resolution and problem-solving skills

Skills and Abilities:

• Current certification in CPR and First Aid (or willingness to obtain certification)
• Strong organizational and leadership skills, with the ability to manage multiple tasks and responsibilities
• Excellent verbal and written communication skills, with the ability to engage with children, parents, and staff effectively
• Ability to lead and inspire staff and students in a faith-based environment
• Strong understanding of child development and effective behavior management techniques
• Proficient in using basic office software (e.g., Microsoft Office, Google Workspace - Gmail, Docs, and Sheets) and managing online tools for attendance, scheduling, billing, and communication
• Ability to remain calm and effective in stressful situations

Essential Job Functions:

• Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
• Ability to complete assigned tasks without direct supervision
• Ability to exercise independent judgment and make decisions
• Ability to work with people beyond giving and receiving instructions; must be adaptable to performing under stress and when confronted with emergency situations
• Ability to listen and respond to counsel
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to report to work on a regular and punctual basis
• Must be physically able to operate a variety of office equipment, including computers, copiers, phones, etc. 
• Must be able to exert up to 40 pounds of force occasionally; 20 pounds of force frequently; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects; perform repetitive motion, such as grasping, picking, pinching, typing, or otherwise utilizing finger dexterity
• Must be able to regularly remain stationary and move around the classroom lecturing and monitoring students
• Must be able to remain stationary at the computer regularly, requiring repetitive finger movements and manual dexterity
• Must possess the ability to observe details at close range required for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading
• Must possess the ability to perceive sounds at normal speaking levels with or without correction; possess the ability to receive detailed information through oral communication and to make discriminations in sound
• Must possess the ability to express ideas using the spoken word to convey instructions to students, parents, and other stakeholders accurately, loudly, and/or quickly
• Activities occur inside and outside, and the worker is subject to both environmental conditions

Bay Area Church’s Vision:  To saturate the 4B area with the gospel by restoring people, families, and churches. 

The 4B Area refers to the geographic area of Southeast Houston from the Beltway to the Beach and the Bay to Brazoria County.
 

Our DNA:  Kingdom. Disciple. Society. Church. (K.D.S.C.)
These are the foundational building blocks that help direct the vision of Bay Area Church and Christian School.

• KINGDOM
  • The Kingdom of God submits to the rule and reign of Jesus Christ. Wherever the will of God is being done, the Kingdom is manifested. We are to "seek first the Kingdom of God" so that His will might be done "on earth as it is in Heaven." In order to pursue God's Kingdom, you must first FOLLOW JESUS.
• DISCIPLE
  • A disciple is a follower of Jesus who hears and obeys what He has taught and as the Holy Spirit leads. Each disciple is a "citizen" of God’s Kingdom. We help equip disciples by encouraging everyone to CONNECT TO COMMUNITY.
• SOCIETY
  • Society consists of various domains where people live and work. Our primary place of service is the domain in which God has placed us every day. Disciples, then, serve as ambassadors for God’s Kingdom to the world so that others may come to know Him. We provide training and opportunities so you can ENGAGE YOUR WORLD.
• CHURCH
  • The Church is God’s people, a spiritual family. We are His agent of transformation in the world and the display case for His greatness. Jesus said, "... I will build my Church," and He does this by drawing people to Himself who are far from God. Church is the result of kingdom-minded disciples engaging society.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.