Executive Administrator

The Utah Olympic Legacy Foundation (UOLF) is a non-profit organization responsible for bringing to life the Olympic and Paralympic spirit in Utah’s youth, our communities, and athletes from all around the world. We have a mission to cultivate champions in sport and in life, to deliver experiences that inspire all ages and ability levels, and to celebrate our Olympic legacy for generations to come.

The Executive Administrator plays a crucial role in supporting the Chief Executive Officer, Chief Financial Officer, Chief Revenue Officer, and Chief Operations Officer at UOLF. The role involves coordinating the Executive Team's administrative needs, compliance, board activities, communications, project management, and essential operations. As a key member of the team, the Executive Administrator will handle critical administrative and time-sensitive tasks. They will need to use strategic thinking, exceptional communication skills, and a keen sense of professional organization to help drive efforts forward. The role goes beyond typical administrative duties and requires a proactive approach to ensure that all tasks are handled efficiently and effectively.

Major Tasks and Responsibilities

• Board of Directors Communications + Meeting preparations - Coordinate communications, quarterly meeting preparation, reports, minutes and compliance documentation.
• Organize and support the Executive Team with both their administrative and project needs.
• Oversee the professionalism and compliance needs of UOLF.
• Track and Maintain Organizational Filings – Track and maintain organizational filings for federal, state, and local permits, licencing and registrations.
• Maintain Contract & Document Controls – Oversee UOLF’s official documents
• Provide Analytical Reports & Project Support – Provide a variety of administrative research and analysis for key UOLF project initiatives. Needs will range from ongoing budget tracking to various types of project research.
• Provide General Administrative Support – Plan and coordinate meetings with executives to drive forward projects and day-to-day responsibilities; ensure appropriate flow of communication.
• Major Event Coordination- manage VIP lists and assist with hospitality check-in at UOLF events, such as World Cups, UOLF annual fundraiser, and Olympic Trials.
• Ensure timely action by organizing, prioritizing, balancing, and managing multiple work activities and projects.
• Attend, manage and schedule weekly Exec Team meetings

• Two or four year degree or equivalent combination of education and experience. Ideally, 1-3+ years of relevant work experience.
• Self-starter who takes initiative and works independently following clear direction.
• Knowledge of Microsoft suite applications, including Excel, Outlook, PowerPoint, and Word. 

• Strong verbal and written communication skills.
• Ability to travel between venues when needed.

Compensation will be based on experience and qualifications.  A comprehensive benefits package is available that includes medical, dental, vision, life insurance, paid time off, and 403(b) with company matching, and more.