Missions Coordinator

KEY DUTIES AND RESPONSIBILITIES

The Missions Coordinator supports the Director of Missionaries and Mobilization and the Missions Trip Project Manager by managing key processes, ensuring task follow-up, and facilitating communication with missionaries, short-term trip teams, and leaders. This role also assists with mission-related events, projects, and administrative tasks. The Missions Coordinator will be responsible for the following:

Coordination & Administrative Support: Missionaries

• Support the administrative processes for missionary care and short-term trips (ENGAGE Teams).
• Coordinate necessary tasks (e.g., background checks, consent forms, liability forms, and deadlines) with team members.
• Assist the volunteer leaders of local ENGAGE Teams by coordinating materials, meeting spaces, and participation opportunities.
• Short-Term Team Communications, Prayer, and Event Support.
• Coordinate missionary participation during Missions Week, including scheduling, accommodations, and communication.
• Document and distribute minutes and manage notes and tasks from missionary meetings.
• Conduct weekly check-ins with the Director of Missionaries and Mobilization to review progress and plan upcoming tasks.

Coordination & Administrative Support: Short Term Trips

• Manage trip processes (e.g., STEP registration, visas, passports, welcome kits, photo collections, and team leader appreciation).
• Assist in short-term trip prayer strategy, organize prayer meetings, send-off events, and prayer calls for short-term trips.
• Assist with missionary applications, onboarding, and payment processing.
• Provide logistical support for mission events (e.g., ENGAGE Expo, Missions Sundays, and Commissioning Services).
• Conduct weekly check-ins with the Missions Trip Project Manager to review progress and plan upcoming tasks.

Software & Systems Application

• Utilize tools like Podio, Basecamp, MailChimp, and CCB for communication, tracking, and project management.
• Initiate digital training modules and update landing pages.

General

• Maintains confidence and protects operations by keeping information confidential.
• Maintains professional and technical knowledge.
• Other duties as assigned.

PROFESSIONAL AND SPIRITUAL EXPECTATIONS

• Education requirements: High School Diploma, further education preferred.
• Experience required: Relevant administrative experience of 2+ years
• Must be proficient in Microsoft Word, Excel, and PowerPoint, and bulk email software such as MailChimp.
• Strong organization skills and attention to detail with the ability to improve processes.
• Skilled in written communication and keyboarding (copy-editing preferred)
• Good time management.
• Aptitude to learn software to manage projects, schedule events, track data, etc.
• Has a passion for making Jesus known. 
• Demonstrates a sincere interest in the total scope of the ministry.
• Exhibits a meaningful and growing personal relationship with Jesus Christ as Lord and Savior as evidenced by the manifestation of the fruit of the Holy Spirit.
• Has a commitment to personal and active participation in the fulfillment of the Great Commission (Matthew 28: 18-20)
• Exhibits a lifestyle appropriate to a person in public Christian ministry by conducting life with the utmost integrity in all situations.
• Consistent attendance and participation in Grace Church and involvement in the life of the church.
• Flexibility for evening and weekend assistance and Missions Events as needed.

Grace Church complies with applicable laws, including the Americans with Disabilities Act (ADA), and provides reasonable accommodations to qualified individuals. If you require accommodations during the application or interview process, please contact us at 952-224-3000.