POSITION SUMMARY
BillGO is seeking a detail-oriented and highly organized Accounts Payable/Vendor Management Specialist to join our team. This unique role combines expertise in both accounts payable and procurement management, requiring a candidate who is adept at managing financial transactions while also supporting vendor relationships and procurement processes. The ideal candidate will bring a strong background in accounts payable, including invoice processing, payment management, and compliance, along with a deep understanding of procurement operations and vendor performance monitoring.
In this position, you will be responsible for overseeing the end-to-end accounts payable process, ensuring accurate and timely payment to vendors while maintaining meticulous records and resolving discrepancies. Additionally, you will support procurement activities, including vendor onboarding, contract reviews, and project management, ensuring adherence to company policies and industry standards. If you love ensuring financial accuracy and driving seamless vendor relationships, this is the job for you!
HOW YOU’LL ADD VALUE
All other duties as assigned, plus…
- Accounts Payable:
- Process accounts payable invoices, verify accuracy, and ensure timely payments.
- Verify and reconcile invoice discrepancies and resolve any issues.
- Prepare and process electronic transfers and payments.
- Maintain vendor records and ensure compliance with company policies.
- Review and process employee expense reports, ensuring compliance with company policies.
- General Ledger Maintenance & Journal Entries:
- Assist in maintaining the general ledger by recording daily financial transactions and journal entries into the accounting system.
- Assist with month end closing processes.
- Ensure all entries are accurate, timely, and in compliance with accounting standards.
- Assist in the preparation of monthly, quarterly, and annual financial reports
- Procurement Management Support:
- Oversee the end-to-end procurement process for new and existing vendors, ensuring compliance with company policies and industry standards.
- Manage procurement projects, coordinating with internal teams to ensure timely and successful execution.
- Monitor and manage vendor performance, addressing any issues or concerns that may arise and ensuring continuous improvement.
- Track procurement metrics and report on progress, identifying opportunities for cost savings and process enhancements.
- Compliance and Audit Support:
- Manage contract reviews and approvals, working closely with legal and compliance teams to mitigate risk.
- Maintain accurate and up-to-date records of all vendor contracts and procurement activities.
- Ensure compliance with internal controls, accounting policies and procurement procedures.
- Assist with external and internal audits by providing necessary documentation and information.
