Assistant Vice President for Facilities Management & Auxiliary Services

JOB SUMMARY

The Assistant Vice President for Facilities Management provides executive-level strategic planning, general management, effective and efficient operational, administrative, instructional and professional direction for all facilities-related and auxiliary functions campus-wide, including but not limited to operations and maintenance, capital planning, design and construction; oversees all aspects of facilities-related projects, assuring compliance, timely completion and contractor performance as well as schedule and budget adherence; provides leadership, knowledge and expertise to sustain and support the building environment and to deliver student-focused services and solutions; manages all matters related to physical plant, housekeeping, grounds maintenance, campus beautification, preventive maintenance, energy management, safety requirements, space utilization, equipment, facilities and auxiliary services. Furthermore, the position of AVP for Facilities Management oversees a collection of businesses that are auxiliary to both the student campus experience as well academic and administrative programs which requires an entrepreneurial minded leader to strategize and manage the enterprise operations to include dining, housing, bookstore, postal services, event space rentals, transportation, and the like.

The AVP for Facilities Management collaborates closely with the Senior Leadership Team and the assistant vice presidents of his/her respective division along with other institutional leaders to provide executive-level guidance and leadership on all matters regarding the College’s facilities, plant, and auxiliary operations; and performs related work as assigned. This position reports to the Vice President of Finance and Administration.

ESSENTIAL JOB FUNCTIONS:

• Provides executive-level strategic planning, general management, effective and efficient operational, administrative, instructional and professional direction for all facilities-related functions campus-wide.
• Provides leadership and direction in all matters of managing and administering the operation of a college-wide building complex and grounds, strategic planning, and customer-focused programs.
• Oversees and manages all matters related to physical plant, housekeeping, grounds maintenance, campus beautification, preventive maintenance, energy management, safety requirements, space utilization, equipment, facilities and auxiliary services.
• Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures to allocate the resources necessary to meet the College’s current and future facilities plans; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement.
• Oversees and manages ground maintenance, parking lots and walkway maintenance, and campus beautification.
• Develops strategies and recommendations to fund operations, preventive maintenance, deferred maintenance, renewals, and deficiencies.
• Serves as project director for various facilities-related projects, assuring compliance and timely completion of tasks; oversees and monitors the work of contractors for compliance with established specifications, contracts, and standards of quality and safety including schedule and budget adherence.
• Works with financial services in collecting, analyzing, and providing budgetary data and budgetary requests to senior management for various projects including renovations, grounds, remodeling, or construction projects.
• Writes requests for proposals for professional services, construction and maintenance contracts; initiates projects to improve the campus appearance and function.
• Manages the department’s budget to include developing budget proposals, justifying expenses, monitoring accounts, approving expenditures, and requesting transfers of monies.
• Assists other departments with proposals and costs of projects, and inspects work done on all facilities.
• Proposes, plans, and manages college-wide restoration and rehabilitation projects to ensure a safe work and campus environment.
• Monitors energy usage and implements conservation programs.
• Oversees and managing all aspects of college-wide building services and grounds maintenance, assisting with prioritizing work requests, and coordinating internal and external services.
• Works closely with facilities staff to ensure outstanding quality in all work performed by maintenance technicians engaged in maintenance and general repair of electrical, plumbing, carpentry, locksmith, welding, heating, venting and air conditioning (HVAC).
• Analyzes and interprets all federal, state, and local laws, and advises senior management on all institutional policies and procedures that affect employee and public safety as it relates to the management of the physical resources of the college.
• Assists management with special projects and reports as needed.
• Expands professional knowledge through training, classes, and seminars.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Bachelor’s degree in engineering, construction management, business administration or closely related field; Master’s degree preferred.
• Eight (8) years of professional experience in a leadership role involving building repairs, commercial maintenance and plant operations, preferably within a higher education, governmental, or non-profit environment.
• Must have three (3) years of supervisory experience.
• Facilities Manager Certification (CFM) preferred.
• Must have knowledge of national, state, and local code requirements for trades area.
• Must have knowledge of functions performed in facility operations and the ability to direct those functions.
• Demonstrated experience in managing large-scale projects and cross-functional teams, with strong strategic planning and project management skills.
• Must have knowledge of current trends and challenges in higher education.
• Familiarity with budget management, purchasing and deferred maintenance programs.
• Must be willing to travel to meetings and project-related activities as required.
• Must have knowledge of Microsoft Office Suite, utilizing Outlook, Word, Excel and Microsoft Teams, including spreadsheet design or reporting software skills necessary to create and maintain reports and logs; strong Excel spreadsheet skills and experience is highly desirable.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to organize, plan, oversee, manage and prioritize work.
• Knowledge and understanding of the operations of an institution of higher education.
• Knowledge of national, state, and local code requirements for trades area.
• Ability to keep accurate written records and prepare reports.
• Ability to communicate effectively both orally and in writing to subordinates and management.
• Ability to develop procedures and define actions for specific situations.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Ability to understand and follow instructions.
• Ability to interpret, evaluate and analyze problems and provide effective methods of resolution.
• Ability to work with people from diverse backgrounds including students, faculty, and staff; strong interpersonal skills.
• Ability to prioritize and make the optimal use of personnel, materials, and equipment; ability to manage resources and inventories.
• Ability to plan, direct and review the work of subordinates.
• Knowledge of tools, equipment, materials and supplies used in the designated trade(s).
• Knowledge of techniques, methods, requirements and practices used in the designated trade(s).
• Ability to comprehend blueprints, plans and specifications.

PHYSICAL DEMANDS:

Requires sedentary work that involves walking, standing, lifting, carrying, pushing and pulling some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations. The work requires the following physical abilities to perform the essential job functions: balancing, hearing, mental acuity, speaking, standing, talking, visual acuity, and walking.

WORKING CONDITIONS:

Work environment risks exposure to no known environmental hazards.

EOE M/F/D/V