Position Title: Executive Assistant
Department: Non-Instructional
Reports to: Vice President, Instructional Systems & Strategy
FLSA Status: Exempt, Full Time
ABOUT BRIGHT STAR SCHOOLS: Bright Star Schools is a premier charter management organization, operating 9 public schools in Los Angeles. Since 2003, Bright Star Schools has been offering a high-quality public education that incorporates unique and innovative programs, aiming for all of our students to be prepared for college and life. Our mission is to provide holistic, inclusive support for all students to achieve academic excellence and grow their unique talents so that they find joy and fulfillment in higher education, career, and life.
MAIN FUNCTION
Bright Star Schools is seeking a highly organized, proactive, and professional Executive Assistant to support the school’s executive team. The ideal candidate will possess exceptional communication and organizational skills and demonstrate the ability to handle multiple tasks and projects with a high level of accuracy and confidentiality. This role is critical in ensuring the smooth operation of the executive office and supporting the mission of providing high-quality education to our students.
ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
- Provide comprehensive administrative support to the executive team and other senior leaders.
- Organize and coordinate special events, board meetings, and other school functions.
- Support the management and maintenance of executive schedules, including coordinating meetings, appointments, and travel arrangements.
- Attend Board meetings and provide comprehensive secretarial and administrative support, where relevant. This may include managing the logistical details for in-person retreats; preparing agendas and supporting materials, recording and preparing meeting minutes, maintaining and updating Board policy manuals and handbooks, and keeping official records of the minutes for publication.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Serve as the primary point of contact for internal and external stakeholders, managing inquiries and facilitating communication.
- Facilitate communication and information exchange by obtaining, interpreting, and providing details about office functions, policies, and procedures to officials, teachers, parents, organizations, and others; distribute copies of relevant policies upon request.
- Help resolve concerns from parents and community members; manage the appointment calendar for the executive team and other senior leaders; schedule group meetings and handle confidential or sensitive information appropriately.
- Assist with the preparation and distribution of meeting agendas, minutes, and materials.
- Handle confidential information with discretion and maintain a high level of integrity.
- Manage office operations, which includes opening and closing of the office; welcoming internal and external visitors
- Manage office supplies and equipment, ensuring the executive office is well-stocked and organized.
- Support the development and implementation of school policies and procedures.
- Participate in meetings and organize activities relevant to your assigned field.
- Perform other duties as assigned by the executive team.
