Training Data Administrator

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services.  Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status.  This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.

Cover Letter Required

JOB SUMMARY

This position requires high level attention to detail, excellent organizational, communication and administrative skills, comfort with learning and using a variety of technology and data management platforms, and ability to work well as a team member. In collaboration with Education and Training Center (ETC) team members, the Training Data Administrator will coordinate day-to-day activities required to present accredited continuing education programs to various health service audiences and provide overall administrative support to ETC trainers.

JOB SPECIFICATIONS

Responsibilities/Duties

• Coordinate and monitor project timelines required in delivery of training programs, in collaboration with training staff
• Perform data entry and record keeping related to training programs
• Ensure accuracy in data collection and training attendance records
• Support department staff members to assure compliance with all continuing education accreditation requirements for physician, nurse, social worker and other health professions education
• Support training staff in all pre- and post-training requirements, including:
  • creating online event invitations via external partner Learning Management System and an internal Customer Relationship Management system
  • monitoring and maintaining training registration and attendance data
  • collecting training evaluation responses and compiling summaries
  • processing consultant faculty invoice payments
  • transferring and cleaning data among multiple platforms
• Other administrative support duties as required

Education/Qualifications:

• Associates degree or equivalent level of work experience
• Three or more years relevant administrative work experience
• Project coordination experience, ideally involving administration of continuing education and/or learning management systems
• Demonstrated ability to learn and use a variety of technology and data management platforms

Skills:

• Strong written and verbal communications skills
• Skilled in Microsoft Office suite, Google Suite (g-mail, Google Calendar, Google Sheets, Google Drive, etc.), PowerPoint and Zoom
• Interest in and ability to learn new software and data management programs quickly
• Able to create and/or use project tracking systems
• Highly organized and able to manage complex timetables, competing tasks and priorities
• Able to work effectively and professionally in a fast-paced environment
• Ability to work as part of a team, to prioritize and handle multiple tasks, and work independently
• Ability to establish and maintain effective relationships with project partners and community collaborators
• Sensitivity to and experience working with ethnically, culturally, and sexuality diverse individuals, communities, agencies and organizations

Work Environment:  Standard office setting with occasional local travel to off-site meetings/trainings.

Position Type and Work Schedule:  Non-exempt, full time position. Typical hours are Monday through Friday 8:30 am to 5:00 pm, with occasional evening or weekend events. Hybrid work-from-home schedule available with required 60% in- person work (6 out of every 10 days per pay period worked in-office).

Physical Demands:  Able to work at a computer keyboard for extended periods of time. Occasionally transports supplies and equipment weighing up to 15 pounds.
Salary and Benefits:  $52,000 - $54,000 annually. Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:

·         Medical with vision benefits

·         Dental insurance

·         Flexible spending accounts

·         Life, AD&D and long-term care insurance

·         Short- and long-term disability insurance

·         403(b) Retirement plan, with a company contribution

·         Paid time off, including vacation, sick, personal and holiday

·         Employee Assistance Program

Eligibility and participation is handled consistent with the plan documents and HFP policy.

DISCLAIMER: Health Federation of Philadelphia reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.

_____________________________________________________________

The Health Federation of Philadelphia (HFP) is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or preference, marital status or any classification protected by federal, state or local law.