Accounting Clerk

Come work for the leading employer in the Coachella Valley. Agua Caliente offers a comprehensive benefit and compensation package that includes rich medical and dental benefits, a 401k plan with employer match, more than 3 weeks of paid time off per year for newly hired employees, and other great benefits like food and beverage discounts at our three casinos, fuel discounts, tuition and wellness reimbursement, plus much, more.  

WHO ARE WE: The Agua Caliente Band of Cahuilla Indians is a federally recognized Indian Tribe located in Palm Springs, California, with 32,000 acres of reservation lands that spread across Palm Springs, Cathedral City, Rancho Mirage, and into the Santa Rosa and San Jacinto mountains. The Tribe currently owns and operates two 18-hole championship golf courses, 3 casinos located in Cathedral City, Rancho Mirage, and downtown Palm Springs, two world class spas, and a fuel station. For more information about the Tribe, visit www.aguacaliente-nsn.gov.

JOB DESCRIPTION SUMMARY

The accounting clerk will provide administrative and clerical support to assist with the day to day accounting activities specific to projects or assigned area of responsibilities.  This position will work either directly under the supervision of the Assistant Controller or indirectly under the Tribal Controller, depending on specific work assignment.

ESSENTIAL DUTIES AND RESPONSIBILITIES (not all below duties are preformed but selected duties are assigned specific to the area of responsibilities )

• Clerical – Performs accounting and clerical functions to support accounting personnel.
• Accounts Payable – Sorts incoming mail and distributes invoices and checks to appropriate department. Reviews payables for appropriate documentation such as approvals, receivers, contract compliance, etc. prior to payment processing to assure timely payment. Reconciles vendor statements and resolves discrepancies.
• Accounts Receivable and Cash Receipts – Prepares invoices to third party or internal departments and records payments into Accounts Receivable. Prepares and records cash deposits and arranges delivery to bank.  Prepares miscellaneous cash receipts through remote bank deposit system and records in Cash Receipts. Assists Project Managers with monitoring Aging reports and collection of past due receipts.
• Daily/Monthly Sales from Non-Gaming Enterprises – Audits daily revenue reports and credit card transactions; enters them into appropriate spreadsheets.
• Cost Accounting - Maintains Construction Cost database system for specific projects including budgets and contract management
• Special projects and analysis as may be assigned

SUPERVISORY RESPONSIBILITIES

None

ACCESS TO SENSITIVE AREAS AND INFORMATION

Accounting Offices

Accounting and Grants File Storage

Confidential and sensitive information

SIGNATORY ABILITY

None

EDUCATION and/or EXPERIENCE

• High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred and 2 years of experience or the equivalent of 3 to 5 years of work experience .
• Must have proven working knowledge as accounts payable clerk and able to follow standard filing procedures. 
• Must have solid understanding of basic bookkeeping and accounting principles.
• Must have accurate data entry skills and proven ability to calculate, post and manage accounting figures.
• Must be proficient with Excel and other Microsoft Office products.
• Must have hands on experience with proprietary software:, Sage 300 Construction (Timberline) and/or Abila MIP helpful, but not required.
• Must be able to communicate in English, verbally and in writing.
• Can work under minimal supervision, relying on experience and judgment.
• High level of organization and thoroughness, detail-oriented and accurate.
• Contributes to team effort by accomplishing related results as needed.
• Able to work within specific deadlines

WORKING CONDITIONS/PHYSICAL DEMANDS

To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/work station for the duration of the shift.

Must be able to sit for extended periods of time.  Sufficient dexterity of hand in order to use office equipment including, but not limited to:  a computer keyboard, calculator, general office equipment and multi-line telephone.