JOB DESCRIPTION:

The Proposal Coordinator serves as the central coordination point for all corporate business development activities. This person manages the flow of information for the opportunity identification, qualification, pursuit and bid processes. The Proposal Coordinator also plans and coordinates proposal production efforts to include the scheduling, reproduction, packaging and shipment of proposals. Performs a broad range of administrative support functions such as the maintenance of a business development opportunity database (funnel), BD calendar, master proposal schedule, teaming/non-disclosure agreements and general marketing materials. In addition, this position provides assistance with administrative tasks within the Operations Department as needed.

BASIC REQUIREMENTS:

1. Associate Degree in Administration, Business or equivalent related experience.
2. Minimum of three (3) years’ experience in a government contracting/business development environment, including the coordination and management of all corporate business development activities and proposal production.
3. Experience with the government solicitation process, proposal formats, procedures and general methodology required.
4. Experienced in the organization and configuration control of complex, multiple volume proposal documents from initiation through submission.
5. Must be highly proficient with MS Office, to include Word, Excel, and Outlook, Internet use and related products as applied to proposal development. Knowledge of graphics programs is desirable.
6. Demonstrated ability to work independently, with little or no supervision.
7. Ability to effectively set and communicate priorities, and to work across the business development organization to meet deadlines.
8. Good written and oral communication skills, as well as excellent interpersonal skills.

ESSENTIAL FUNCTIONS:

1. Supports the entire corporate business development process by coordinating all bid opportunity information, agreements, and general marketing information in accordance with company ISO procedures.
2. Serves as contact point for Business Development to include working with consultants, teaming partners, and account managers.
3. Develops proposal schedules that identify all resources needed and milestones required. Tracks progress towards delivery goals.
4. Prepares or supervises development of draft and final proposal volumes.
5. Coordinates Business Development team meetings.
6. Establishes and maintains all electronic and hard copy business development files.
7. Establishes and maintains a bench stock of proposal preparation materials.

NON-ESSENTIAL FUNCTIONS:

• Other related duties as assigned.

PHYSICAL REQUIREMENTS:

• Occasionally – Climbing, Stooping, Pushing, Pulling
• Often – Kneeling, Reaching, Standing, Sitting, Walking, Talking, Hearing, Seeing
• Light to medium lifting – may be required to lift 20 pounds occasionally.

ENVIRONMENTAL CONDITIONS:

• Normally works in an environmentally controlled office.

OTHER CONDITIONS THAT ARE UNIQUE TO THE POSITION:

• Some travel may be required.