Payroll Specialist

About Girl Scouts of Northeast Texas:

Girl Scouts of Northeast Texas (GSNETX) offers amazing opportunities for talented, forward-thinking individuals who share our vision of helping girls and young women change the world for the better.

Here's your opportunity to enhance your career while making a difference in girls’ lives and in the world. At Girl Scouts of Northeast Texas, you can build a rewarding career in everything from working hands-on with girls, to accounting, human resources and project management, to marketing, research—and more.

Job Summary:

The Payroll Specialist is responsible for Paycom payroll processing, staff labor allocations, general ledger entries and reconciliations associated with labor, benefits and taxes, research regarding payroll general ledger accounts, input of key employee personal and payroll data and assistance with general Human Resources administrative activities to include by way of example running reports, maintaining the employee portal, maintaining metrics spreadsheets, etc.

Essential Functions:

· Accurate and timely processing of payrolls through payroll system. Processes manual checks when required and reviews timecards for errors and approvals.

· Manages HRIS system.

· Process payrolls for all seasonal camp staff.

· Processes new hires, payroll changes, position changes, terminations and garnishments in Paycom.

· Enter new hires in benefit vendor sites and terminate those exiting the organization in those sites.

· Responsible for journal entries related to payroll, benefits, expense reports, vacation, taxes and 403b plan.

· Responsible for 403b audit preparation as requested by CFO.

· Maintains accurate payroll employee records regarding salary rates, benefit eligibility, and vacation accruals.

· Input payroll labor allocations and set up of information across Paycom, HR and payroll/timekeeping modules.

· Reconciles payroll related general ledger accounts monthly.

· Processes monthly bills and benefits payables of Benefit carrier invoices.

· Ensure benefit enrollments, terminations and maintenance on all benefit plans is accurate.

· Provides quality and timely communication to employees related to payroll matters.

· Creates custom reports in Paycom as requested.

· Trains new staff regarding login and use of Paycom timekeeping, time off and expense procedures.

· Works with the HR Director and Controller on key payroll, people metrics and analysis.

· Responsible for legal compliance including annual notices and surveys.

· Provides excellent customer service to internal customers and management team.

Other

· Performs other duties, as assigned.

Core Competencies:

· Achieves Results

· Customer Focus

· Planning and Organizing

· Communication

· Collaboration and Teamwork

Our Organization’s Cultural Values:

· We are relevant.

· We strive for equity.

· We put our stakeholders first.

· We collaborate to get the best results.

· We own our work.

Girl Scouts of Northeast Texas is an equal opportunity employer and supports a diverse, inclusive work environment. All qualified applicants will receive consideration for employment without regard to protected characteristics, including race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or age.

Job Qualifications:

· 2+ years of Payroll experience.

· Bachelor degree preferred.

· Accounting or human resources background preferred.

· Payroll certification preferred.

· Experience with Abila and Paycom is a plus.

· Maintain confidentiality of HR, Payroll and employee matters, information and records.

· Excellent interpersonal verbal and written communications skills.

· Experience and ability to interact effectively with staff and volunteers at all levels of the organization.

· Proficient in Microsoft Office Suite software, including Word, Excel and PowerPoint.

· Demonstrate and promote a climate of courtesy, respect and professionalism to coworkers, the volunteers served by this council, and others with whom her/his job puts her/him in contact

· Willingness to work a flexible schedule including evenings and weekends (on occasion).

· Adheres to the GSNETX’s equal opportunity and non-discrimination policies, which ensure that there will be no discrimination on the basis of race, color, ethnicity, sex, creed, national origin, socioeconomic status, disability, or age.

· Must hold membership in the Girl Scout organization and subscribe to the tenets of the Girl Scout Promise and Law.

· Attendance is an essential job requirement defined as having regular, consistent, reliable, punctual and predictable attendance including the ability to work regular hours and shifts, before and after hours, and on weekends, when required.

· Must complete and pass a criminal background check.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made as required by law in an attempt to enable an individual with a disability to perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit/stand for prolonged periods of time; key and/or control objects; interact extensively with internal and external customers; occasionally lift and/or move objects weighing up to 25 pounds; and occasionally travel within the state.

CERTIFICATIONS/LICENSES:

Payroll Certification preferred.