Staff Accountant

Prestigious Serrano Country Club is now accepting applications for a Staff Accountant. This is a full-time position. Eligible for Medical, Dental, Vision and Life insurance 60 days from date of hire. 401 (k) is available after one year of service with employer match. Golf privileges and complimentary meals. Interviews will be scheduled with qualified applicants.

SUMMARY

Verifies that all charges posted to member accounts are accurate, maintains member accounts and processes monthly statements, maintains communication with members and staff on all billing topics. Maintains exact records of accounts payable; reconciles accounts payable with invoices, purchase orders and expense reports; writes and/or issues payments on accounts by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned whether in this job description, at any time, by the Director of Finance, General Manager, or other members of the Executive Team.

Supports the goals and objectives of the Company and in accordance with the Company's commitment to Total Customer Satisfaction, must have a professional, service-oriented attitude at all times.

Follow safe work practices at all times.

Must adhere to schedule, report to work on time, well-groomed and wear appropriate professional attire.

Responsible for all member, and event billings and reconciliations including but not limited to:

• Audits and posts all member sales and payments (F&B, Events, Catering, Golf, Fitness, Locker Room).
• Processes and records daily deposits.
• Billing of events, activities, and miscellaneous items through the point-of-sale system, as well as manual invoices.
• Creates and maintains revenue reports, rounds reports, aging reports, and analysis reports.
• Reconciles various general ledger accounts.
• Makes collection calls, sends collection letters, and maintains records of collections.
• Researches and corrects billing discrepancies.
• Records and posts journal entries.
• Maintains member accounts with current information.
• Assists in the monthly maintenance of inventory records and adjustment postings.
• Assists other departments with cash handling procedures and proper accounting policies.

Responsible for all accounts payable including but not limited to:

• Enters a/p invoices into computer, audits for accuracy and updates system.
• Twice a month, or when required, selects invoices for payment and prints checks; matches checks to invoices and batches.  Mails checks with applicable attachments.
• File all paid invoices in vendor folders and create new files as necessary.
• Reconciles balance sheet accounts pertaining to accounts payable.
• Reconciles vendor statements to invoices entered in the computer, calls vendors for missing copies.
• Reconciles and posts credit card activity.
• Assists HR Manager with EE benefits billing reconciliations.
• Compiles and maintains credit applications for new vendors.

SUPERVISORY RESPONSIBILITIES:  This job has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability desired. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:  2 years progressive work experience in accounts receivable and/or accounts payable fields; or equivalent combination of education and experience. Accounting and/or business coursework from an accredited college or university desired; Associate degree preferred.  Must have basic knowledge of accounting practices. 

Computer Skills:  To perform this job successfully, an individual will need to be computer literate in Country Club systems, P.O.S. systems, Microsoft Word Processing software; intermediate to advanced skills in Microsoft Excel Spreadsheet software, and knowledge of Internet and e-mail software.

Language/Interpersonal Skills:  Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to members, guests, or employees of the organization.   Must be able to speak in a clear and understandable voice so that various types of communications may be conducted with people of various levels of education and capabilities.  The employee must be able to interact and communicate with all types of individuals and deal with difficult people and situations.  Must possess excellent interpersonal, customer service and teamwork skills, maintain positive working relationships, promote a cooperative, courteous, friendly, accommodating, and respectful attitude towards members, guests, and colleagues. 

Reasoning Ability:  Ability to apply common sense understanding to carry out instructions furnished in written or oral form.  Ability to deal with and solve problems involving several variables.

CERTIFICATES, LICENSES, REGISTRATIONS:  Valid California driver's license.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to work overtime hours as necessary. While performing the duties of this job, the employee is regularly required to sit for a great portion of the business day. Repetitive motion with hands such as typing, 10-key and other hand motions are required. The employee must be able to talk and hear. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance; kneel, crouch, stoop, bend, push, shove, crawl, lift, carry and move objects that can weigh approximately 25 pounds.  This can occur throughout the day.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. The employee must be able to transport oneself throughout the project site including but not limited to the golf course, pro shop, restaurant/lounge, and other community areas.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must be able to remain focused, work constructively, effectively and cheerfully in an environment that may be stressful due to adversarial situations. Must be mentally alert, aware and safety conscious at all times. The employee may be required to participate in more than one assignment at a time with frequent interruptions, changes, and delays. The work environment is often fast paced.  The noise level in the work environment is usually moderate. The employee is occasionally exposed to wet and/or humid conditions; outside weather conditions; extreme cold and extreme heat.  Must be able to work in a well-lighted temperature-controlled area sufficient in size to allow freedom of movement to accomplish tasks.  May also be exposed to the outdoor elements in an uncontrolled temperature with varied lighting. 

EQUIPMENT USED IN THE PERFORMANCE OF THE JOB:  Personal computers, printers, calculator, typewriter, fax machine, telephones, copy machine.