Events Coordinator

The Group & Events Coordinator assists the Groups & Events Manager with the Lodge's on site events. The lodge puts on 15-20 weddings each year for 75-200 guests, as well as a host of reunions and specialty events. The lodge seeks to expand its specialty, incentive & corporate group business, focused on events of 10-200 people.

The right person for this role has event management experience and enjoys assisting in creating customized experiences rather than cookie cutter events. With 20 acres in an old growth forest, our array of public facilities and dining areas and our guided recreation department, and with Yosemite at our doorstep, opportunities to create amazing events are endless. For the right creative, energized, nature loving person, this is a dream job.

This role is ideal for a talented individual who enjoys direct outreach, guest contact and varied responsibilities, and who possesses strong communication and organizational skills. The position is right for someone who's excited to promote a unique mountain resort like ours to a targeted set of users who value the warm, down-home, yet professional experience of the lodge, as well as its combination of timeless feel with modern comforts and its special mix of recreation, relaxation and indulgence.

Qualifications
The ideal individual is excited to help support a great staff environment in a professional way and embraces working in a remote environment in a relationship-oriented business.

Ideal qualifications include:

• Education: BA/BS preferred
• Some event management experience
• Experience structured systems/processes
• Excellent written, verbal and computer skills
• Interest in training/coaching and in supporting our intern program
• Wedding or similar high-end events experience
• Hospitality or related experience
• Independent thinker with great initiative, but comfortable working within a defined framework

Key Personality Traits

• Guest service oriented and staff-focused
• Self-motivated (takes initiative) with high standards
• Mature, personable leader with a relaxed nature
• Execution oriented; enjoys hands-on implementation
• Leading a healthy, drug-free lifestyle
• Dynamic, fun, and likes the outdoors
• Independent thinker with great initiative, but comfortable working within a defined framework
• Flexible with a “whatever it takes” attitude
• Patience, patience, patience

Culture

• Create a fun, friendly culture and a high service standard
• Build an energized, well trained, technique driven team 

Responsibilities
Key responsibilities include:

EVENT PLANNING

• Corporate group planning
• Wedding planning, including rehearsal dinner, ceremony and reception
• Specialty weekend planning
• Coordinating room blocks, deposits, etc.
• Coordinating tastings and menu planning
• Coordinating group recreation and other special needs
• Managing & maintaining catering related inventories
• Lodge-wide special events like Holidays

DAY OF EVENT COORDINATION

For weddings and other groups:

• Working with department managers to ensure good pre-communication leading up to events
• Being present to work with groups real-time to ensure their needs are met and to support any in-the-moment issues that arise
• Ensuring accurate billing

OTHER RESPONSIBILITIES

• Supporting the creation of a fun, friendly culture and a high standard of hospitality among managers and staff
• Interacting with guests in a manner that promotes the warmth and friendliness of the Lodge
• Actively supporting our intern employment and development program
• Supporting other lodge departments and managers as needed
• Assisting in other areas as seasonality permits (e.g., marketing initiatives, wellness programs) 
• Support other Lodge departments and managers as needed
• Create fair and consistent work environment based on respect and positivity
• Create a staff mentality that is quality driven and guest-oriented
• Inspire and model friendly, heartfelt hospitality among your team
• Maintain strong safety standards
• Complete tasks in a timely manner to ensure efficient service
• Communicate professionally with all departments, including management, and be a role model of professionalism 
• Work safely to avoid injuries and accidents, including ensuring use of proper Personal Protective Equipment for all team members
• When finding unsafe conditions and maintenance concerns, address them immediately

Work environment and Physical demands

• The physical environment requires the employee to work both inside and outside in heat/cold, wet/humid, and dry/arid conditions
• Frequent walking, twisting, bending, stooping, kneeling, crouching, crawling, reaching, sitting, climbing stairs
• Ability to stand and move continuously
• Lifting up to 50 pounds maximum 
• Scrubbing and mopping floors
• Working with required chemicals 
• Shifts of up to 8 hours per day, plus periodic additional overtime hours

Details

• Full time hourly position plus a share in the Events Fees and Service Charges
• The lodge is a remote location and housing options are available both onsite and offsite
• Our local community is home to many key managers and their families as well
• Compensation based on experience
• Hours variable, including nights and weekends and all holidays, as well as situational/crisis availability; a regular schedule with specific, set days off will be established
• Drug testing required in support of the healthy work and living environment we strive to create
• Healthcare benefits available after 90 days
• 401K eligible with 3% company match after 1 year
• Additional week of paid time off after 3 years

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice