Firm Overview:
GableGotwals is a full-service law firm with nearly 100 attorneys and more than 70 other professionals in Oklahoma and Texas. We represent a diversified client base across the nation, and our connections and reach are global. Fortune 500 corporations, privately owned companies, entrepreneurs, foundations, and individuals entrust us every day with the stewardship and strategic management of their legal challenges. We are well known for our high-quality legal services provided by an experienced group of litigators and transactional attorneys who have been recognized by Benchmark Litigation, Chambers USA, Best Lawyers in America, Oklahoma Super Lawyers, and several federal, state and county bar associations. GableGotwals has been recognized by The Oklahoman as a Top Workplace for six years running. We have been recognized as a 2025 USA Today Top Workplace, a Top Inclusive Workplace by MOSAIC, and a VETS Indexes Recognized employer. The Firm has been named to VAULT’s Top 150 under 150 list for eight consecutive years. We provide a highly engaged, collaborative, team-based approach to doing life at work while we serve our clients with excellence not only throughout Oklahoma and Texas, but across the U.S.
Why Join Us:
Our purpose is to deliver exceptional legal services using our diverse skills and experience and to enrich our team and community. We strive to exhibit our core values in all that we do. Our core values are:
- Excellence – Provide the highest level of service to internal and external clients.
- Integrity – Uphold the highest ethical standards.
- Collaboration – Work together with collective skills experience, and efforts for optimal results.
- Support – Maintain a positive, respectful environment that embraces diverse perspectives and needs among clients, team members, and community.
Benefits:
- Eligible for health insurance (including dental) on day one
- Free Teladoc appointments
- Group term life insurance and long-term disability insurance
- Supplemental life, vision, AFLAC, and pet insurance
- Medical and dependent care flexible spending accounts
- 401(k) and profit-sharing plan
- PTO, sick leave, and floating holiday
- Paid parental leave
- Most positions are eligible for twenty-six remote days per year
Position Summary:
The Transactional Legal Assistant provides comprehensive, practice-specific administrative support to assigned attorneys and/or paralegals, working under their direction to complete a variety of tasks.
This includes the preparation and processing of correspondence and memoranda as well as complex legal documents. Responsibilities include but are not limited to drafting, formatting, data entry, client communication, calendar maintenance, performing basic research, and maintaining client files throughout the life cycle of the matter. Although this position supports a primary group of attorneys and/or paralegals, they must be able to work independently as well as collaboratively and cooperatively with others so that adequate back-up and overflow support exists when the need arises.
Reports to:
This position reports to their assigned attorneys, paralegal(s), and legal assistant team lead.
Essential Job Functions:
- Support and cultivate an elevated level of client service standards
- Prepare and process correspondence and memoranda as well as complex transactional documents such as purchase and sale agreements and other M&A-related documents, SEC filings, financial instruments, transaction checklists, condemnation pleadings, real estate documents, corporate/LLC formation documents
- Provide transactional support duties such as closing binders, update checklists, update spreadsheets, pay vendors, file documents with court clerks, Secretary of State, SEC, etc. and record documents with various county clerks
- Proofread documents and check for proper formatting, spelling, and grammar; complete revisions, prepare redline documents as directed, and submit for e-filing when appropriate
- Perform various clerical duties such as receive, screen and respond to callers; review, scan and route incoming mail; prepare outgoing mail; arrange for specialized overnight mail or messenger service; coordinate activities with courthouse runner; maintain and update contacts and addresses; scan and photocopy materials
- Maintain electronic client and firm administrative files according to the Firm’s digital file management guidelines, as well as paper files, as necessary, and other records
- Manage attorney calendars, including scheduling appointments and other tasks related to calendar/docket due dates; schedule and coordinate internal/external meetings, conferences, depositions, including all organization and coordination, as well as travel arrangements; actively communicate changes or reminders to direct reports, as needed
- Interact with various courts, clients, vendors, lawyers, and staff and maintain positive relations with each
- Assist the billing department and billing attorneys with firm related billing tasks, process expense reports and check requests
