Firm Overview:
GableGotwals is a full-service law firm with approximately 100 attorneys and more than 70 other professionals in Oklahoma and Texas. We represent a diversified client base across the nation, and our connections and reach are global. Fortune 500 corporations, privately owned companies, entrepreneurs, foundations, and individuals entrust us every day with the stewardship and strategic management of their legal challenges. We are well known for our high-quality legal services provided by an experienced group of litigators and transactional attorneys who have been recognized by Benchmark Litigation, Chambers USA, Best Lawyers in America, Oklahoma Super Lawyers, and several federal, state and county bar associations. GableGotwals is a 2024 USA Today Top Workplace winner, a Top Inclusive Workplace by MOSAIC, and a VETS Indexes Recognized employer. The Firm has been named to VAULT’s Top 150 under 150 list for eight consecutive years. We provide a highly engaged, collaborative, team-based approach to doing life at work while we serve our clients with excellence not only throughout Oklahoma and Texas, but across the U.S.
Why Join Us:
Our purpose is to deliver exceptional legal services using our diverse skills and experience and to enrich our team and community. We strive to exhibit our core values in all that we do. Our core values are:
- Excellence – Provide the highest level of service to internal and external clients
- Integrity – Uphold the highest ethical standards
- Collaboration – Work together with collective skills experience, and efforts for optimal results
- Support – Maintain a positive, respectful environment that embraces diverse perspectives and needs among clients, team members, and community
Benefits:
Enjoy a competitive salary and discretionary compensation along with a comprehensive benefits package:
- Eligible for health and dental insurance on day one
- Free Teladoc appointments with the ‘Healthiest You’ app
- Firm-funded disability insurance plan and group term life coverage
- Supplemental life, vision, AFLAC, and pet insurance
- 401(k) and profit-sharing plan (subject to plan eligibility service date)
- Parental Leave
- Lactation Room(s) in each office location
- Paid bar and professional memberships
- Paid continuing legal education
- Internal support for business development and practice marketing
- Remote work flexibility with a strong office culture
Position Summary:
Come Here, Grow Here, Stay Here! Join the GableGotwals team and become a part of a great culture in our Tulsa office as a Litigation Legal Assistant. The Litigation Legal Assistant will work under the direction of the attorneys and/or paralegals to whom they are assigned and provide a wide range of practice-specific support. This includes the preparation and processing of correspondence and memoranda as well as complex legal documents such as pleadings, summonses, complaints, motions, and subpoenas. Responsibilities include but are not limited to drafting, formatting, and filing legal documents, data entry, docket management, client communication, calendar maintenance, performing basic research, and maintenance of client files throughout the life cycle of the matter. Although this position supports a primary group of assigned attorneys and/or paralegals, this individual must work with others in a collaborative environment so that adequate back-up and overflow support is provided when the need arises.
Reports to:
This position reports to the Human Resources Generalist, as well as their assigned attorneys, and paralegal(s).
Essential Job Functions:
- Support and cultivate an elevated level of client service standards
- Prepare and process correspondence and memoranda as well as complex legal documents, draft routine cover letters and documents
- Proofread documents and check for proper formatting, spelling, and grammar; complete revisions, prepare redline documents as directed, and submit for e-filing when appropriate
- Perform various clerical duties such as receive, screen and respond to callers; review, scan and route incoming mail; prepare outgoing mail; arrange for specialized overnight mail or messenger service; coordinate activities with courthouse runner; maintain and update contacts and addresses; scan and photocopy materials; create pleading binders or electronic copy of pleadings in NetDocuments and the Firm’s Daily Intake, and keep current with attorney’s deadlines and caseloads.
- Maintain electronic client and firm administrative files according to the Firm’s digital file management guidelines, as well as paper files, as necessary, and other records
- Manage attorney calendars, including scheduling appointments and other tasks related to calendar/docket due dates; schedule and coordinate internal/external meetings, conferences, depositions, including all organization and coordination, as well as travel arrangements; actively communicate changes or reminders to direct reports, as needed
- Provide trial support duties such as preparing exhibits, bates labeling, redacting, making trial binders, scheduling expert witnesses, preparing charts, graphs and other courtroom visuals or demonstrative exhibits
- Interact with various courts, clients, vendors, lawyers, and staff and maintain positive relations with each
- Aid the billing department and billing attorneys with firm related billing tasks, process expense reports and check requests
- Apply practice-related knowledge and skills to complete projects and tasks; effectively find, promote, and apply technologies or delegate to firm resources to maximize efficiency in conducting assignments
