Ready to make a real impact in your community while being part of a fantastic team? The Greater Joliet Area YMCA is looking for a dynamic and detail-oriented HR & Payroll Coordinator to join our Human Resources Department! You'll play a vital role in supporting our HR team, along with ensuring our amazing team members across the association are taken care of. You'll have the opportunity to use your independent judgment, contribute to meaningful projects, and help us maintain a fun and supportive work culture where everyone feels valued. If you're ready to bring your HR and payroll expertise to an organization that truly cares about its people, we encourage you to apply!
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POSITION SUMMARY:
Provide human resources support to Chief Human Resources Officer and the Human Resources Department. Position involves use of discretion and independent judgment. Duties include, but are not limited to, processing bi-weekly payroll, maintenance of files & records, preparation and distribution of reports and projects as requested.
OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
ESSENTIAL FUNCTIONS:
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Uses discretion and independent judgment in handling confidential and sensitive information.
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Responsible for processing bi-weekly payroll; including running payroll preparation reports, resolving payroll errors, stuffing and distribution of payroll checks and ensuring timely and accurate processing of payroll.
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Provide assistance for employees and supervisors with questions and workplace problems.
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Responsible for submission of DHS background checks to CCR&R on a monthly basis, ensuring childcare employees are fingerprinted and compliant.
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Responsible for maintaining individual HR files, creating files for new employees, creating medical files for employees as needed and removing terminated employee files to inactive file storage. Ensures files are packaged, marked accordingly and stored according to the document retention policy on a year-end, annual basis.
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Manages the HR inbox messages, prints documents and distributes to appropriate HR staff members.
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Assist the Human Resources Department in running background checks, entering rate/job changes and other employment entries into the HRIS system as needed.
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Processes employment verifications as needed.
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Track compliance with document acknowledgements and annual certifications, send consistent reminders and work with supervisors until completion.
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Responsible for maintaining and updating the Supervisors Guide to Success binder as needed.
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Ensure FT auto insurance is uploaded into Paycom and up to date.
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Run reports and complete projects as needed for the Human Resources Department.
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General office duties including data input, report preparation, filing, copying, supply ordering and telephone answering.
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All other duties as assigned within the scope of the position.
