The Administrative Assistant to the Sage Center provides administrative support to the Sage Center Director and Sage Center programming. The position will also assist with specific projects of critical importance as instructed by the Sage Center Director.
Essential duties and responsibilities include the following:
- Responsible for managing and maintaining the calendar of the Sage Center Director
- Responsible for Sage Center program and event logistics & clerical support (i.e. ordering buses, ordering and managing food deliveries, room reservations, room set-up, facilities tickets, etc.)
- Supports with coordination of Sage Center team retreats and summer institute projects
- Coordinate travel logistics for conferences and other related travel (not including Spring at Sage)
- Responsible for designing and preparing marketing materials for the Sage Center including but not limited to, the Annual Report, Spring at Sage menu, video footage on Sage Center Days, etc.
- Work in coordination with the Registrar on collecting payments for Spring at Sage
- Oversee all notary requirements for Spring at Sage
- Prepare and organize all binders for Spring at Sage chaperones
- Maintain the ordering and stocking of supplies for the Sage Center
- Provides break relief for the receptionist in coordination with other staff
- Obtain and maintain CA notary certification
- Provide notarized services as needed
- Assist Director of Auxiliary Programs with Camp Sage as needed.
- Additional duties and special projects as defined by Sage Center Director
Supervisory Duties: None
