Staff Project Coordinator - New York, New York

Who We Are 

We are a firm that values and respects our staff, fosters an environment that encourages learning and growth, and is committed to the success of our clients. 

At PAE, we like to think of ourselves as a little bit different from most engineering firms. Here’s why: 

• We care intensely about envisioning and creating sustainable building systems and work every day to break new ground in the world of sustainable design. 
• We have a close affinity to the visions of the architects we work with; we understand the need for beauty as well as practicality. 
• We value creativity as much as we value precision. 
• We understand that the visionary people we want to hire need to experience the world in order to change the world, and we work hard to support that need. 

What You'll Do

• Develop relationships with clients and Project Managers
• Expand ability to anticipate the project needs and interpret input from the team
• Develop knowledge of the construction industry
• Provide quality control for project documents for formatting, proofreading, and conformance with PAE's graphical standards
• Facilitate construction administration activities
• Track deadlines, action items, RFIs, submittals
• Assist with project documentation, meeting setup, and deliverables
• Utilize tools within the project quality management plan (QMP)
• Assist with new Project Coordinator mentorship
• Assist with updating master documents

What You Bring

• Bachelor’s degree in Business Administration or equivalent experience
• Prefer 2 years of experience in an administrative role, ideally with an engineering firm or other subcontractor
• Proficiency in preparing project deliverables with attention to detail
• Reliable and flexible in style of work
• Strong written, verbal, interpersonal communication, and organizational skills
• Ability to prioritize deadlines and tasks with a positive attitude
• Power user of Microsoft Office Suite, Adobe In-Design and Photoshop
• Experience with Database Programs
• Team player
• This is an in-person hybrid (50/50) position located in New York, New York.

What We Offer 

• Hiring Base Salary Range: $56,500 - $73,500 annual 
  • This position is eligible for time and a half overtime pay 

The base salary is one component of PAE’s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, roles are eligible for additional rewards, including salary increases and annual bonuses based on individual performance. The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting. 

In addition, PAE offers a comprehensive benefits package which includes the following: 

• Performance Bonus 
• Employer paid health insurance (medical, dental, vision) 
• 401k account contribution 
• Professional development reimbursements including state registration and professional association dues 
• Flexible hybrid 50/50 work scheduled with commuter benefit 
• Cell phone stipend 
• Life insurance and disability benefits 
• Employee Assistance Program 
• Paid time off for sick leave, family leave, community service, holidays and vacation- work hard and take time off when you need it. 
• To learn more about our comprehensive benefits package, visithttps://www.pae-engineers.com/careers/benefits. This information is provided per the Equal Pay Act. 

Our commitment to pay equity 

PAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity – paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: https://just.living-future.org/s/organizations/20-organizations/pae  

To find out more visit our website: https://www.pae-engineers.com/values 

Working Conditions

This job operates in a professional office environment where dogs/pets may be present. This role routinely uses standard office equipment such as computers, phones, photocopiers.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. While performing the duties of the job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.

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What We’re Made Of 

Established in 1967 and stretching across five offices on the West Coast, PAE provides services in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). We work with clients to design the nation’s highest performing and most regenerative built environments that keep people comfortable, healthy, and productive inside while restoring the natural world outside. We employ an integrated and responsive approach to project design that balances the environmental, economic, and social goals of every client we work with. 

Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water. 

Fine Print 

Please note that resumes received from third party recruiters or agencies will not be accepted unless requested directly by PAE Talent Acquisition and with a prior signed fee agreement. If candidates without a previously signed recruiter fee agreement are submitted, PAE reserves the right to engage with and hire those candidate(s) without any obligation financial or otherwise to the recruiter or agency.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at PAE will be based on merit, qualifications and abilities. PAE does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, physical characteristics historically associated with race, disability, genetic information or any other characteristic protected by applicable law. 

PAE will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment including: selection, job assignment, compensation, discipline, termination and access to benefits and training. 

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