Finance Systems Administrator- New York, New York

Who We Are 

We are a firm that values and respects our staff, fosters an environment that encourages learning and growth, and is committed to the success of our clients. 

At PAE, we like to think of ourselves as a little bit different from most engineering firms. Here’s why: 

• We care intensely about envisioning and creating sustainable building systems and work every day to break new ground in the world of sustainable design. 
• We have a close affinity to the visions of the architects we work with; we understand the need for beauty as well as practicality. 
• We value creativity as much as we value precision. 
• We understand that the visionary people we want to hire need to experience the world in order to change the world, and we work hard to support that need. 

What You'll Do

The Finance Systems Administrator is responsible for the administration, customization, training, and support of the ERP (Enterprise Resource Planning) systems and applications for PAE (currently Deltek). This position requires cross functional close-collaborative work with Information Systems, Project Accounting, Corporate Finance, Project Support, Marketing, Human Resources, and other internal departments.

• Work with Finance Leadership, organizational partners, and stakeholders to assess and define system requirements to meet core functionality and key business objectives
• Lead the administration and ongoing support of Finance applications and tools, including ERP (Deltek), budgeting tools, Power BI reports, etc.
• Plan, test and implement system changes, version upgrades, customizations, workflows, and process improvements in accordance with PAE’s change management process
• Design and implement workflows to streamline business processes
• Troubleshoot and resolve any ERP related hardware, software, user access, or other problems
• Identify opportunities for automation to improve operational efficiency
• Provide escalation support and troubleshooting for key stakeholders and critical business processes
• Develop FAQs, knowledge base and instructional content
• Create and maintain custom reports and dashboard to provide insights into business performance and train users on report generation and interpretation
• Act as the ERP subject-matter expert for system-integration efforts
• Participate in the execution of operational controls for Finance systems (e.g., business continuity, incident, problem, and change management), which may include occasional after-hours operations and support
• Participate in the development of operational documentation (e.g., infrastructure diagrams, standards, policies, procedures, training)
• Participate in the development and enforcement of information management policy and procedures related to the ERP, including data classification, taxonomy, retention, integration, and security
• Actively invest in continuing education by attending training, user groups, conferences, and reading industry content
• Enterprise change management
• Engage with IS to manage and enhance the use of RPA (Robotic Process Automation) enabled tools
• Perform other duties as assigned

What You Bring

• Bachelor’s Degree or equivalent industry experience
• 7+ years of related professional experience
• 3+ years of experience with Deltek administration required. Additional experience with other ERP platforms a plus
• Understanding of Project and Corporate Accounting processes and workflows in a professional services environment
• Familiarity with RPA a plus
• Experience in the Architecture and/or Engineering industry preferred
• In-depth expertise and experience with Deltek system administration, configuration, customization, and reporting
• Familiarity with relational database concepts
• Have a growth mindset/ willingness to learn new systems and tools is a must.
• Experience with Microsoft Office and the Office 365 platform
• Strong knowledge of reporting systems/software
• Experience developing reports with Access, Excel, and Power BI preferred
• Strong verbal and written communication skills
• Ability to train users in groups or one-on-one
• Ability to translate non-technical business requirements into technical requirements and solutions
• Ability to work with technology partners and vendors to manage delivery of desired outcomes
• Ability to handle confidential and sensitive information with a high degree of discretion
• Experience with SQL scripting, Power Automate and querying data is required.
• Ability to handle tasks and manage workload efficiently
• Location: This is a hybrid position located in New York, New York

What We Offer 

• Hiring Base Salary Range: $96,100 - $128,500 annual 
  • This position is eligible for straight time overtime pay 

The base salary is one component of PAE’s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, roles are eligible for additional rewards, including salary increases and annual bonuses based on individual performance. The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting. 

In addition, PAE offers a comprehensive benefits package which includes the following: 

• Performance Bonus 
• Employer paid health insurance (medical, dental, vision) 
• 401k account contribution 
• Professional development reimbursements including state registration and professional association dues 
• Commuter benefit 
• Cell phone stipend 
• Life insurance and disability benefits 
• Employee Assistance Program 
• Paid time off for sick leave, family leave, community service, holidays and vacation- work hard and take time off when you need it. 
• To learn more about our comprehensive benefits package, visit https://www.pae-engineers.com/careers/benefits. This information is provided per the Equal Pay Act. 

Our commitment to pay equity 

PAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity – paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: https://just.living-future.org/s/organizations/20-organizations/pae  

To find out more visit our website: https://www.pae-engineers.com/values 

What We’re Made Of 

Established in 1967 and stretching across five offices on the West Coast, PAE provides services in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). We work with clients to design the nation’s highest performing and most regenerative built environments that keep people comfortable, healthy, and productive inside while restoring the natural world outside. We employ an integrated and responsive approach to project design that balances the environmental, economic, and social goals of every client we work with. 

Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water. 

Fine Print 

Please note that resumes received from third party recruiters or agencies will not be accepted unless requested directly by PAE Talent Acquisition and with a prior signed fee agreement. If candidates without a previously signed recruiter fee agreement are submitted, PAE reserves the right to engage with and hire those candidate(s) without any obligation financial or otherwise to the recruiter or agency.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at PAE will be based on merit, qualifications and abilities. PAE does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, physical characteristics historically associated with race, disability, genetic information or any other characteristic protected by applicable law. 

PAE will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment including: selection, job assignment, compensation, discipline, termination and access to benefits and training. 

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