Job Title: Artistic Assistant
Department: Artistic
Reports to: Associate Director of Artistic Planning
Status: Full time, hourly non-exempt
Wages: $19.23 - $21.63/hour
(The annual equivalent of $40,000 - $45,000 when working 40 hours / week)
(Some overtime may be available)
Please include your resume and cover letter when applying.
Summary:
The Artistic Assistant provides essential support to the Artistic Department to ensure the smooth execution of administrative and logistical needs of all artists including artist care support and serves in the Artist Services Duty concert rotation.
Essential Job Functions:
- Provide administrative support to the Artistic team
- Assist with artist care duties, including travel, transportation, and artist duty for concerts
- Assist with advancing process for all artists, including rehearsal order requests, liaising with other departments on scheduling events with artists, and other artist itinerary related items.
- Assist with the preparation, review, and execution of artist contracts as required
- Participate in rotation of Artist Services Duty assignments
- Enter and maintain accurate artist records in tracking systems such as OPAS, the Artist Database, and other artistic documents.
- Liaise with finance department to ensure timely and proper payments for contracts
- Process and track Artistic invoices, create invoices for outside entities as needed, and maintain accurate records of processed invoices for departmental reference
- Organize the catering requirements for visiting artists, which includes engaging catering companies, as well as shopping, stocking supplies and setting-up/dismantling dressing room catering as required
- Distribute archival recordings and agreement letters to visiting artists
- Liaise with Patron Services to manage artist comp ticket allocations and distribution
- Liaise with the Artistic and Orchestra Affairs Committee (AOAC) and Popular Programming Committee (PPC) of the board to accurately communicate meeting times, locations, food orders, and other necessary information
- Maintain accurate minutes from all AOAC and PPC meetings
- Review all artistic/operations documents such as but not limited to calendar updates, program pages, rehearsal orders, livestream graphics
- Review monthly In-Tune magazines and other marketing materials as needed
- Maintain a positive working environment both backstage and in the offices
- Perform additional duties as required by the Houston Symphony Society
