ASSISTANT ATHLETICS DIRECTOR

Georgetown College

Job Description

Job Title:                     Assistant Athletic Director                                  FLSA Status:       Salaried

Department:              Athletics                                                                  Classification:                                      Administrative

Reports To:                VP For Athletics                      

Prepared By:              VP For Athletics

Reviewed:                   November 12, 2024

SUMMARY:

This position’s primary functions are to assist the VP for Athletics by coordinating and managing the day-to-day activities of the college’s intercollegiate athletics programs, including business operations, facilities scheduling, travel, and event management.

EXPECTATION OF EMPLOYEE:

• Adhere to institutional, conference and national governing body policies and procedures
• Act as a role model within and outside the institution
• Perform duties as workload dictates
• Maintain a positive and respectful attitude
• Communicate regularly with supervisor regarding departmental issues
• Demonstrate flexible and efficient time management with ability to prioritize workload
• Consistently report to work on time prepared to perform duties of position
• Meet departmental productivity standards

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Coordinate and manage athletics practice scheduling, home contest facility scheduling, and department travel with the support of VP For Athletics.
• Coordinate, supervise and manage home athletics events, including ticketing, staffing, concessions, security, and facility services

• Participate in planning and implementation of departmental budget process
• Serve as liaison between Athletics Department and off-campus athletics facilities users
• Communicate and coordinate with appropriate college personnel regarding athletics facilities usage, maintenance, and event services
• Attend meetings, events, seminars, conferences, etc. in support of departmental and institutional goals
• Coordinate, supervise, and manage all postseason hosted events and serve as liaison between the college NAIA
• Help oversee the department Student-Athlete Advisory Council (SAAC) with support of VP for Athletics
• Provide support for VP for Athletics on corporate sponsorships and department fundraising efforts
• Provide support to VP for Athletics on planning for Hall of Fame banquet and awards

SUPERVISORY RESPONSIBILITIES

Supervises support staff directly involved in managing the day-to-day operations of an assigned intercollegiate athletics department and/or hosting athletics events. Support staff may be full or part-time, and may include head coaches, volunteer and/or paid assistant coaches, student assistants, student managers and other program staff. Carries out supervisory responsibilities in accordance with the institutional policies and applicable laws. Supervisory responsibilities include interviewing, making hiring recommendations, and training; planning, assigning, and directing work; appraising performance; rewarding and disciplining; addressing complaints and resolving problems.

KNOWLEDGE, SKILLS & ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Education and / or Experience – bachelor’s degree (B.A.) or equivalent from a four-year college; or one to five years related experience and/or training; or equivalent combination of education and experience. Master’s degree preferred.
• Communication / Language -- Excellent oral and written communication skills, interpersonal skills.  Ability to read and interpret documents; ability to write routine reports and correspondence; ability to speak effectively with groups and / or individuals.  
• Mathematical -- Ability to calculate figures and amounts as in discounts, interest, commissions, proportions, percentages.
• Reasoning -- Ability to apply common sense in carrying out instructions provided in written, oral or diagram form; ability to independently resolve problems.
• Certificates, Licenses, Registrations -- None Required
• Computer Literacy / General Office Equipment -- Microsoft Word, Excel and Outlook; CARS/Jenzabar. Ability to operate adding machine, copier, printer, fax machine.

PHYSICAL DEMANDS / WORK ENVIRONMENT

• Regularly
  • Sit
  • Talk or hear
• Frequently
  • Use hands to finger, handle, or feel
  • Reach with hands and arms
  • Stand and walk
  • Stoop, kneel, crouch, crawl
  • Climb or balance
• Occasionally
  • Lift and/or move up to 75 pounds
  • Outside weather conditions
• Vision
  • Close vision
  • Distant vision
  • Ability to distinguish colors
  • Peripheral and depth vision
  • Ability to adjust focus
• Noise
  • Quiet to moderate
• Stress
  • Low to moderate
• Normal Work Schedule
  • Frequent evening and weekend hours