Assistant Office Manager

The Person

Do you consider your focus on details and task management your superpowers? Do you Does working independently make you a happy camper? Do you like the idea of establishing a process that works and is effective? If so, we hope you’ll apply. Pro-Type Industries is looking for an Assistant Office Manager to join our team. As the Assistant Office Manager, you will be a part of a well-established environment where you can work independently and systematically on daily tasks, seeing them through to completion. You’ll support multiple departments and provide client customer service across various industries.

Our long-standing success is attributed to its dedicated workforce, considered its greatest resource for future growth.

Our Ideal Candidate Is

• Passionate about excellent customer service
• Detailed focus to the point of extreme
• Independent working and enjoys tackling daily tasks and seeing them through to completion
• Adept at time management, pacing daily work
• Friendly and enjoys working in a friendly, causal team environment

Role and Responsibilities

• Supports the front office daily activities
• Works closely with the Office Manager
• Assists with purchasing
• Executes the necessary administrative office activities
• Interfaces with customers, vendors and employees

Job Duties Include

• Purchasing
  • • Assist with purchase order entries
    • Assist with any required changes
• Data Entry
• Purchase order filing and invoice management 
  • • Review for order completion
    • Ensure multiple PO’s for single job are accounted for
• Customer order entry 
  • • Order information
    • Job information
• Main line phone management 
• File management 
• Administrative and Office support 

Job Qualifications

• Highschool diploma/GED 
• Experience 1-2 years in applicable role
• Microsoft 360 proficient is required
• Experience with accounting software such as Traverse, preferred but not required
• Experience with job costing/tracking software such as JobBoss, preferred but not required

The Company

Pro-Type Industries, a third-generation family-owned business established in 1969, provides high-quality CNC machining, sheet metal fabrication, and finishing services from its headquarters in Sterling, VA. The company serves a wide range of industries, including aerospace, military, manufacturing, electronics, technology, and marine. Pro-Type is deeply committed to employee training and development, boasting a highly skilled team with an average tenure of 17 years. The company's long-standing success is attributed to its dedicated workforce, considered its greatest resource for future growth.

For us, 50 years in the industry is only the beginning.