Full-time Artistic Planning Manager

Come work with us at Houston Ballet!  Picture yourself at an amazing organization committed to inspiring a lasting love and appreciation for dance through artistic excellence, exhilarating performances, innovative choreography, and superb educational programs. At Houston Ballet, you’ll be surrounded by creative teams who challenge you, support you, inspire you, and celebrate artistic achievement. 

Visit: www.houstonballet.org for more information.

* * * For full consideration, please be sure to combine your resume and cover letter into one document to upload when you apply. 

*Please note: This position requires work outside normal business hours

Summary:
Working closely with the Artistic Directors, General Manager, Artistic Staff, and Visiting Artists, the Artistic Planning Manager provides high-level administrative and logistical support for all Artistic Department and Company dancer activities. The Artistic Planning Manager is responsible for Company related scheduling, casting documents, and class/rehearsal/studio matters. In addition to adaptability and attention to detail, this position requires someone who is adept at building and adjusting complex schedules, well-organized, self-starting, and decisive.

Workdays are primarily Tuesday – Saturday 9am-6pm but will include additional evening and weekend hours depending upon the week’s activities.

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned.

• Create and manage the daily schedule for 60+ dancers, adhering to the dancers’ union contract (AGMA) rules in a deadline driven atmosphere. The schedule includes class, rehearsals, performances, fittings, interviews/talks, meetings, stage calls, and/or other activities for the Company dancers and Artistic Staff.
• Work closely with the Artistic Directors, Artistic Staff, and Visiting Artists to analyze rehearsal needs for each ballet and develop efficient rehearsal plans to prepare for the season’s performance programs and tours.
• Act as the Artistic Department liaison with multiple departments (including production, wardrobe, development, music, academy, marketing, and public relations) to coordinate general artistic, studio, and rehearsal needs.
• Generate and disseminate casting documents to dancers and applicable departments, adhering to the union deadlines, making amendments as necessary on a continuous basis.
• Keep detailed records of ballet-specific information and develop reference information for future staging and archival purposes.
• Track artistic and Company dancer related data, as assigned by the General Manager.
• Develop and maintain Artistic department calendars.
• Coordinate with the Marketing Department to create and proof performance casting inserts.
• Assist with the Company dancer audition process including responding to audition inquiries, scheduling Company class auditions, booking open auditions, and processing applications and results.
• Provide support to the Artistic Staff, including fulfilling requests for studio, technology, and audio/visual needs.
• Conduct research and create content for artistic and management projects, as assigned.
• Attend technical and dress rehearsals to take notes, as needed.

Qualifications:

Minimum Requirements:

• Bachelor’s Degree and 2-3 years of administrative experience, preferably with a performing arts organization.
• Knowledge of and/or previous experience in ballet required.
• Knowledge of AGMA Collective Bargaining Agreements (or similar) preferred.
• Exceptional attention to detail with strong writing, grammar, proof reading, and editing skills.
• Excellent organization and time management skills.
• Proven ability to problem solve and adapt to change in a fast-paced environment.
• Ability to effectively communicate and present information in one-on-one and small group situations both internally and externally.
• Advanced proficiency with Microsoft Word, Excel, and Outlook.

Benefits:

Houston Ballet presents an enticing benefits package for eligible full-time employees, including:

• Healthcare Benefits:  We've got your back (and your teeth and your eyes)!  Embrace our comprehensive coverage for medical, dental, and vision care.  Choose from plans with low-cost or zero monthly premiums, complemented by provisions for paid life and AD&D insurance, and versatile spending accounts.
• Retirement Plan: Secure your future through our 403(b) plan, bolstered by a substantial 5% annual contribution from Houston Ballet, empowering you to save and thrive.
• Paid Time Off:  Embrace a healthy work-life balance with 3 weeks of paid vacation, 10 paid sick days, and 10 paid holidays.  Paid parental leave is also available to support your personal milestones.
• Professional Development: Fuel your career ambition with access to online training and professional growth resources specific to arts management, empowering you to advance your career on your terms.
• Discounts and Perks: Immerse yourself in the vibrant Houston performing arts scene with discounted and complimentary tickets to captivating ballet performances and other Houston theater district venues. Enjoy exclusive partnerships with local businesses and eateries for unforgettable experiences.
• Wellness Programs: Prioritize your well-being with access to our on-site gym and counseling services through our employee assistance plan, providing comprehensive support for your physical and mental wellness.
• Flexible Scheduling:  Acknowledging the evolving nature of work preferences, certain positions offer flexible work hours and remote work options.

Inclusion, Diversity, Equity and Access Statement:

Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds.

We are an Equal Opportunity Employer.  We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Join us, together we are Houston Ballet.

Core Values:

Houston Ballet's shared values are essential to our success as a world-class ballet company and academy. These values guide our decisions and behaviors and shape our culture.

• EXCELLENCE: We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard. Work in all departments matches the caliber of the programming on stage.
• ENGAGED: We are proud to be a part of a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are all in and well-versed in the mission of Houston Ballet.
• DRIVEN: We are driven to take goals and run with them. We are excited to deliver results beyond expectations. We are accountable for our actions and work. We reinvent Standard Operations Procedures, leaving our jobs better than we found them. Much of our work product becomes the standard for individuals who will fill our roles in the years to come.
• COLLABORATIVE: We unite around Houston Ballets mission and support each other in reaching goals. We share information widely and generously and treat our team members, customers, and patrons with respect and sensitivity. We embrace inclusion, diversity, equity, and access. We recognize our responsibility to be an open, welcoming, and anti-racist organization where students, artists, staff, trustees, and volunteers of all backgrounds collaboratively learn, work and serve. We nurture the growth and understanding of how each of us fits into the larger picture and we celebrate organizational achievements.
• PATRON-CENTERED: Our patrons (subscribers/supporters/donors/stakeholders) are at the center of all we do and are at the top of our minds in our decisions and actions. Our patrons are delighted by the excellent customer service they receive at every interaction at Houston Ballet.