The Junior Facilities Coordinator is responsible for providing office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. The candidate will be responsible for supporting senior-level managers and assisting other support staff. These duties include but are not limited to providing lease extension assistance, base camp project management, traveling to branches, travel arrangements, database system maintenance, office supply purchasing, typing, and filing.
At UHM, we understand diversity comes in many different forms. It’s our commitment to improve inclusion in the workplace through programs and policies that establish a positive and inclusive environment where every Partner, regardless of their background, can grow and excel. We value diversity, educate on equity, and create inclusive partner opportunities to ensure that you know #UBelongAtUHM!
DUTIES & RESPONSIBILITIES
- A Coordinator will travel as needed to coordinate the installation, move, or office closures.
- Assists in the ordering, receiving, stocking, and distribution of office supplies (corporate campus and branch locations).
- Works with the Facilities Team through Base Camp, completing new build, move, and closing procedures.
- Lead assessment and review of office lease extensions.
- Offsite and onsite coordination of new branch development, moves, and closures as well as managing leased building maintenance requirements and needs.
- May also assist with other related clerical duties such as photocopying, faxing, filing, and collating.
- Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
- Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, implementing changes.
- Develop and train administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Resolve administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
- Completes operational requirements by scheduling and assigning administrative projects, expediting work results.
- Contributes to team effort by accomplishing related results as needed.
- Managing adherence to UHM office supply requirements.
- Leadership with specific office installations.
- Adherence to the Code of Conduct.