Procurement Specialist

THE ROLE

We are seeking a detail-oriented and results-driven Senior Analyst, Procurement to join our team. In this role, you will be responsible for managing and optimizing sourcing and procurement activities related to direct component purchasing across multiple locations of the company, including but not limited to processing PO’s, maintaining supplier relationships, monitoring negotiated pricing, and special purchasing projects. You will play a pivotal role in driving procurement strategies and ensuring the timely and cost-effective fulfillment of business needs while mitigating risks across a complex supply chain. 

This role sits within the Supply Chain and Commercial Operations team at Gotham Greens. 

Key Responsibilities: 

As a Senior Analyst, Procurement, your primary responsibilities will include, but are not limited to: 

• Recommend Order Quantities and timing: Lead recommendations for 13 greenhouses for packaging components incorporating historical usage, projected demand, storage capacity, and lead times. 

• Inventory Flow Optimization: Continuously review and improve inventory flow processes to enhance efficiency, reduce waste, and meet demand fluctuations. 

• Ensure orders are delivered timely and accurately to correct locations: Lead end to end processes to ensure business needs are met. 

• Cross-functional communication: Communicate Procurement requirements across key stakeholder groups including operations teammates and senior leadership. 

• RQN to PO Processing: Lead the process from purchase recommendation/requisition (RQN) to Purchase Order (PO), ensuring seamless execution and accuracy in procurement. 

• RFPs and Price Negotiation: Lead the preparation and execution of Requests for Proposals (RFPs) and manage price negotiation processes with suppliers to ensure competitive pricing and favorable terms. 

• Vendor Performance Management: Monitor and evaluate vendor performance to ensure that they meet or exceed established performance metrics, driving improvements in quality, delivery, and cost efficiency. 

• Risk Mitigation: Identify potential risks in the supply chain and implement strategies to mitigate them, including contingency planning and alternative sourcing solutions. 

• Process Improvement Lead (as applicable): Identify opportunities for process improvements with key suppliers, driving efficiency and reducing costs. 

• Distribution Structure & Vendor Implementation (as applicable): Collaborate with cross-functional teams to design efficient distribution structures and implement new vendors into the supply chain, ensuring smooth integration. 

• MSA Negotiation & Finalization (as applicable): Drive the negotiation and finalization of Master Service Agreements (MSA) with suppliers to establish mutually beneficial terms and conditions. 

• Commercialization Project Lead (as applicable): Partial ownership of the commercialization of secondary products, managing the procurement aspects of new product launches and ensuring vendor readiness. 

• Inventory Control / Management Support (as needed): Support inventory control activities, including conducting cycle counts, EOM processes (may require after-hours work one day per month), performing adjustment analysis to identify discrepancies, and managing the item catalog to ensure accurate and up-to-date product data. 

• Review invoices and vendor communication (as needed): In partnership with accounting, ensure accurate invoicing for key packaging components 

Key Performance Indicators (KPIs): 

You will be measured against the following KPIs to ensure success in this role: 

• Working Capital: Achieving optimal working capital management through effective procurement practices. 

• In Stock: Ensuring product availability by maintaining optimal stock levels and managing supplier lead times. 

• Savings: Delivering cost savings through effective negotiation and supplier management. 

• Vendor Performance: Driving continuous improvement in vendor performance in terms of quality, service levels, and compliance. 

Qualifications: 

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field. 

• 3-5 of experience in procurement, sourcing, or supply chain management. 

• Strong knowledge of procurement processes, RFP management, and contract negotiation. 

• Experience with vendor management and performance monitoring. 

• Excellent communication, negotiation, and analytical skills. 

• Proficient in procurement software/tools and Microsoft Office Suite (Excel, PowerPoint, Word). 

• Strong attention to detail and ability to manage multiple priorities simultaneously. 

• Ability to work effectively in a collaborative, fast-paced environment. 

Preferred Qualifications: 

• Experience working in the CPG industry and/or third-party manufacturing. 

• Experience with Sage ERP and Oracle ERP is a plus. 

• Appreciation of principles of sustainable agriculture and food