HR Coordinator

Position: HR Coordinator 

Location: Port Chester, NY / Remote 

Reports to: VP, Human Resources  

ABOUT THE SHADE STORE® 

At The Shade Store, we have handcrafted the finest Shades, Blinds and Drapery for 75 years. We believe designing beautiful custom window treatments should be an effortless experience, so we offer outstanding services to help our customers every step of the way, from inspiration to installation. We are always looking for friendly, passionate people to help us deliver the finest custom window treatment experience to our customers. Our team is growing and expanding, and there has never been a more exciting time to be part of it. 

THE POSITION: HR Coordinator 

As an HR Coordinator at The Shade Store, you will play a key role in supporting the HR team by ensuring smooth and efficient operations across all HR functions. You will work closely with the HR Manager to support initiatives related to onboarding, HRIS administration and compliance with company policies. The role will allow you to own the administrative and operational functions related to providing well-organized and thoughtful HR support.  

RESPONSIBILITIES: 

• Own day-to-day operational tasks such as: 

  • Preparing and extending candidate offer paperwork  

  • Initiating background checks and overseeing the onboarding process for new hires 

  • Conducting new hire orientations

  • Submitting IT change requests

  • Tracking new hire progress and background check status

  • Drafting and delivering employee correspondence (e.g., pay rate changes, transfers, etc.)  

  • Completing employment verifications

  • Monitoring employee milestones for leadership team updates 

• Collaborate with Talent Acquisition team to ensure a seamless experience as candidates become employees  

• Welcome and document new employees through support with orientation sessions, new hire paperwork, I-9 verification, electronic document filing and issuing HR FAQ documents 

• Maintain ongoing communication with hiring managers to ensure a successful onboarding process beyond the first week 

• Perform HRIS administration tasks such as new hire set up, profile maintenance and reporting 

• Partner with HR colleagues to resolve daily inquiries related to PTO, sickness and absence, health benefits, expenses, company policies, employee relation situations etc. 

• Own the employee absence process, including inquiries, leave of absence applications, the interactive process, workers compensation administration etc.  

• Support the payroll administration process 

• Field employee outreach in a human way: going the extra mile, and providing exceptional care and internal customer service with every interaction 

• Assist in driving a healthy performance management process, encouraging continuous feedback, transparency and impactful career development 

• Own the employee offboarding by initiating exit surveys, IT equipment deactivation and retrieval, final paperwork coordination and addressing general questions  

• Assist HR Business Partners in defining and tracking key performance metrics to guide data-driven decision making 

• Support in employee engagement initiatives onsite and company wide 

• Own and support HR projects as needed  

WHAT WE ARE LOOKING FOR: 

• A bachelor’s degree in HR or Business Administration preferred 

• A love for HR and people development 

• 2+ years HR experience  

• Proven ability working in an HRIS (Paycom preferred) 

• Ability to exercise a high degree of confidentiality, professionalism, empathy, poise, tact, and diplomacy to accomplish objectives 

• Exceptional planning and organizational skills, attention to detail, ability to handle multiple tasks 

• Ability to prioritize work, manage projects, multi-task, manage change in direction and deadlines effectively. 

• Creative outlook and ideas on improving the employee experience - you are a problem solver and think proactively  

• Stellar people skills – you are an articulate communicator and thrive on building and fostering relationships  

• Experience with Microsoft Office & Outlook 

WHY WORK AT THE SHADE STORE® 

We set out to create a company culture that is enjoyable and rewarding, where team members can have meaningful impact. Below are some of the perks and benefits of working at TSS:  

• Competitive salary 

• Medical Benefits 

• 401k with Company Match 

• Up to $100k Life Insurance & Short-Term Disability (Employer Paid) 

• Legal and Pet Insurance Plans 

• Employee Assistance Program 

• Product Discount 

THE SHADE STORE® offer is contingent upon:  

• Successful completion of reference and background checks 

• Proof of legal authorization to work in the United States for The Shade Store, which will be confirmed by E-Verify within three business days of your hire date

The hourly rate for this non-exempt position ranges from $32- $36, commensurate with experience. 

ABOUT US: Visit our website at to learn more about The Shade Store and our career opportunities.  

The Shade Store provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.