Position Summary:
The Payroll Administrator is responsible for the entire Retail Branch payroll process including W-2 and 1099. S/he will also be responsible for maintaining the accuracy of the electronic timesheet system and assist the Payroll Manager with maintaining relationships with the internal and external auditors and federal agencies. In the case of absentia, this individual will be the back-up for the Finance Associate. This individual must have a strong payroll background, as well as strong skills in Microsoft Excel.
Essential Job Functions:
Specific tasks will include, but are not limited to, the following:
- The distribution and collection of all timesheets each pay period and also includes the maintenance of the electronic time and attendance system.
- The calculation and accuracy of hours worked and that wages to be paid are correct.
- Ensure that the hours and/or other earnings entered into the payroll system are accurate before submitting it for final processing.
- Assist Payroll Manager in the corporate payroll process.
- Assist employees with clocking in/out, correct errors, and unlock accounts in HRIS.
- Run daily reports to see if any employees neglected to clock in or out each day.
- Assist Accounts Payable as needed.
- Assist Finance Associate as needed.
- Use Settlement summaries to update loan officer’s commission sheets.
- Create and send all Retail Branch payroll reports to Branch Managers.
- Enter and submit all Retail Branch payroll reports into the HRIS and check for accuracy.
- Match Settlement sheets to commission sheets, checking for accuracy and submitting them for final approval.
- Sort and purge checks received from the HRIS prior to pay day.
- Update payroll invoices that are submitted by Retail Branch Administration to the branches on a monthly basis.
- Keep track of all missed benefit deductions for the branches and ensuring that they are taken on the next possible payroll.
- Update changes in employee information such as tax and banking information as needed.
Required Job Functions:
Specific tasks will include, but are not limited to, the following:
- Effectively communicate, work with, and build relationships with all levels of constituents including culturally and linguistically diverse staff members and external candidates and/or vendors, while operating in a fast-paced customer service driven environment.
- Address employee’s pay related concerns in a professional and timely manner.
- Provide accurate payroll information to employees when asked.
- This position may require occasional overtime and travel.
- Additional tasks as assigned.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.
Additional Working Conditions Information:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is often required to walk; use hands to finger, handle, or operate computers, objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Diversity and Inclusion:
At NFM Lending we are a diverse team of champions, industry pioneers and action leaders. We draw on the differences in who we are, what we’ve experienced, and how we navigate the mortgage industry with focused intention. We work to attract, develop, engage, advance and retain a high performing workforce through fostering an inclusive culture where everyone can join in the journey to success. EOE.
