Assistant Facilities Director

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. Reporting to the Andover/North Andover Facility Director, the Assistant Facilities Director will support the maintenance of all building systems which may include but not be limited to mechanical, electrical, plumbing, landscaping, snow removal, waste management, and all systems related to fire, emergency, safety, and security. The AFD works with the Facility Director to ensure a safe, sanitized, and well-maintained facility.  The AFD responds to emergencies and will be on call beyond working hours.  Accountable to departmental budget, the AFD will assist the Facilities Director in selecting competitive quality vendors and reviewing invoices, proposals, and contracts, and work plans.   The AFD may assist in organizing, and evaluating the maintenance and janitorial operations of the facility and grounds, and will be expected to assist in that work as needed to ensure a thoroughly clean facility.  The AFD is generally responsible for supporting the care, upkeep, and improvement of the Andover/North Andover facility, which is vital to the Merrimack Valley YMCA organization.

ESSENTIAL FUNCTIONS:

• Support the proper maintenance of building systems, equipment, and property.
• Maintain program equipment in good condition to ensure maximum availability and usage of equipment by members and program participants.
• Coordinate and oversee all onsite projects as directed.
• Serves as a safety resource as related to facilities and systems.
• Assist in aquatics maintenance; maintenance of the 3 pools, splash pad, hot tub, steam room, and saunas is critical in ensuring membership satisfaction and safety; obtain CPO within 6 months if not already so certified.
• Assist Facility Director as needed, including but not limited to:
  • Monitoring  and testing boilers and hot water tank and treating as needed
  • Performing scheduled maintenance on HVAC equipment
  • Monitoring and maintaining HVAC control system in facility to ensure optimal settings, balancing programs and energy efficiency, and ensuring appropriate air quality of interior environment.
  • Performing simple repairs to HVAC, plumbing, electrical systems and swimming pool filtration systems as directed by Facility Director
  • Performing scheduled recurring inspections of emergency lighting system, fire extinguishers, exit lighting and repair as needed
  • Making repairs and  initiating planned maintenance for a variety of owned and leased equipment including coordinating annual inspections and servicing of HVAC, fire alarm and other facility systems.
  • Perform repairs to interior lighting systems as needed
• Custodial as needed: vacuum, sweep, mob, dust, clean/polish surfaces, disinfect all spaces as needed; complete training for proper resolution of biohazards if not so trained, and resolve as needed onsite; set up and break down for programs and events as needed; maintain tidy inventory of janitorial supplies; operate floor maintenance equipment, repair ceiling tires and grids as needed.
• Keep safety as a first priority. Emphasize personal safety and emotional well-being with staff, volunteers, members and program participants, and participate in association safety committee.
• Communicate facility information, problems and concerns as they occur to Facility Director.
• Keep aware of Maintenance Department responsibilities as outlined in Branch Emergency procedures.
• Maintain neat and orderly work areas, maximizing efficiency and work output.
• Report all accidents/unusual incidents immediately and assist with necessary documentation and quick response in emergency situations.
• Responsible for maintaining inventory of maintenance supplies and equipment, and operational logs as required. Assist in creating excellent systems for inventory maintenance.  Establish working relationships with all suppliers and vendors
• The AFD is on call as directed by the Facility Director.
• Performs other duties as required by the supervisor and remains flexible.

• Minimum of five years of demonstrated successful professional experience, knowledge and proficiency in multi-site facility operations management, construction and/or planning, including coordinating and directing the work of employees. Bachelor’s degree preferred.
• Demonstrated ability to develop and manage budgets.
• Knowledge of acceptable maintenance and repair in all phases of building maintenance, including materials, methods, and equipment used in maintenance of buildings.
• Working knowledge of electrical, plumbing, mechanical, water systems, and familiarity with related codes as required by law and pertaining to YMCAs preferred.
• Skill estimating cost and amount of materials needed for repair and maintenance of building structures and mechanical equipment.
• Ability to work a flexible schedule, including evenings and weekends as needed for emergency response or direction of weather related response.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
• Proven track record of developing authentic relationships with others.
• Ability to establish and maintain collaborations with community organizations.
• Valid Driver’s license with a clean driving record is required.
• CPR/AED required within 90 days of employment.
• Certified Pool Operator (CPO) certification at earliest opportunity within 1 year.
• Ability to respond to safety and emergency procedures.

• Must be able to read, write and follow oral and written instructions in English.
• Must be able to work flexible schedule at times and be able to take On-Call responsibilities.
• Must have good interpersonal qualities to deal with the public, staff and outside agencies.
• Must be able to lift 100 lbs. without assistance and walk/stand for seven hours to perform assigned tasks during shift.
• Some experience in trades and/or basic knowledge of Building, Carpentry, Mechanical, Electrical, Plumbing and an understanding of general Landscaping procedures.
• Must be CPR/AED Certified or willing to obtain during probationary period.  Have a current Commercial Pool Operators certificate or equivalent or be willing to obtain within 6 months.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. Due to the nature of this position the employee may also be required to stand, walk on uneven surfaces, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 50 pounds.
• The employee may be exposed to weather conditions prevalent at the time. 
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually minimal to moderate.

The Merrimack Valley Y appreciates our staff and provide a strong competitive salary and comprehensive benefits plan including quality health and dental insurance, vision, long & short term disability, 12% Retirement paid by Y once eligibility is met, free family membership and generous time off and EAP. We are an equal opportunity employer – For All.