Legal Support Specialist

POSITION SUMMARY

The Legal Support Specialist will provide administrative support to the Haven Legal Department, which consists of one full-time attorney. Administrative support includes clerical support, correspondence, records, email and document management, assistance with document production, research, and contract and other compliance matters. The Haven Legal Department provides legal representation and services to Haven for Hope and does not represent or provide legal services to those receiving services at Haven for Hope or in the community.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, and legal codes.
• Oversees all aspects of records management, including document production and retention.
• Assists with contract review and develops compliance-related checklists.
• Oversees and is responsible for the Contract Management System.
• Assists the department with legal matters including insurance related filings and claims.
• Conducts interviews as directed and prepares summaries of witness statements.
• Responds to Requests for Information received by phone, email, or in writing.
• Provides support in responding to subpoenas and court orders.
• Performs administrative office functions including answering, screening, and directing phone calls; managing mail; and printing or copying documents.
• Supports Haven’s Legal Department in governmental, regulatory, contract, and other compliance matters.
• Supports administration of programs, procedures and policies, maintains records relating to those programs, procedures and policies, and updates Legal regarding status of such matters.
• Tracks deadlines and maintains internal calendar for projects, assignments, and agreements.
• Other duties as assigned.

EDUCATION & EXPERIENCE

Required:

Minimum Education: Bachelor’s degree or four or more years of related experience and/or training; or equivalent combination of education and experience.

Preferred:

Qualified candidates will have prior work experience providing administrative support; prior experience working in the legal field, customer service, and/or working for nonprofits.

KNOWLDEGE, SKILLS, & ABILITIES

• Personality and demeanor to engage with members of the Haven community.
• Excellent problem-solving and analytical skills.
• Strong verbal and written communication skills.
• Organized with demonstrated attention to detail.
• Collaborative and team-oriented approach to work with excellent interpersonal skills.
• Ability to work independently, manage variable workloads, and keep deadlines.
• The ability to maintain confidentiality of sensitive information and matters.
• Proficient with relevant computer programs, including but not limited to Microsoft Office Suite, Adobe, and Contract Management System platforms.
• Superior proficiency in administrative tasks.

LICENSES

Preferred candidates will possess a valid Texas Driver’s License, a good driving record, reliable transportation, and proper insurance coverage on the automobile used for work. Travel within the city and its surrounding areas may be required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• This position will require the candidate to be able to regularly perform physical activity such as frequent standing, walking, and sitting, basic motor skills to access computer files for information or simple data entry, and the ability to operate a computer and relevant applications and programs.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate, and this position may occasionally require tasks to be performed in non-climate-controlled environments. This is an in-office position that is not eligible for remote work.

BENEFITS

• Fully paid base employee medical coverage
• Fully paid short- and long-term disability coverage
• Fully paid base life insurance coverage
• Optional spouse, child, or family medical coverage
• Optional dental and vision coverage
• 403b Retirement Plan with 6% company match
• Up to 25 paid days off per year in the first year (PTO eligibility increases as tenure rises)
• 13 company holidays