Payables/Procurements Specialist (City of Pembroke Pines Police Department)

COMPANY OVERVIEW

Facility Contract Services is a Florida-based contract services company, responsible for the employment and management of personnel for municipal clients. Facility Contract Services is currently seeking dynamic and goal-driven employees for the City of Pembroke Pines Police Department. Employees that are motivated to take on today’s greatest challenges and rewards in the field of local public service and who are passionate about making a difference in local government.

This exciting opportunity in the City of Pembroke Pines operates 4 days a week (Monday through Thursday 7:00 A.M. to 6:00 P.M.) and offers excellent compensation and benefits including health insurance and 401(k) with a Company match.

JOB SUMMARY:

The Payables/Procurement Specialist will work with various Police department personnel in regard to processing invoices and requisitions. This role ensures that purchases are made in accordance with city policies, orders are processed efficiently, and vendors are paid accurately and on time. The ideal candidate will have strong organizational skills, attention to detail, and the ability to collaborate to support operations while maintaining financial integrity.

RESPONSIBILITIES AND DUTIES:

Processes accounts payable invoices for payment after verifying compliance with established city procedures. This includes researching and reconciling invoices listed on monthly statements from vendors.

Reviews of all department expenditure requests to ensure compliance with established policies. This includes verifying the availability of budget funds and approval status of suggested vendor.

Processes Purchase Requisitions and change orders.

Assists with and coordinates by processing invoices for payment with City Finance and closing out open purchase orders, prior to the fiscal year end.

Responds to telephone or in-person inquiries; works with various internal units and city personnel; answers various inquiries personally.

Performs any administrative tasks relating to finance.

REQUIREMENTS:

A minimum of at least two (2) years of professional accounting or similar administrative experience in public or private enterprises.  Associate’s degree from an accredited college or university preferred.

Proficient in Microsoft Office

Ability to communicate effectively, orally, and in writing.

Knowledge of the principles and practices of finance.

Ability to critically analyze information and problem solve.

 BENEFITS:

One of the many advantages of working with the Vesta Property Services family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Benefits are offered to full-time employees (30+ hours per week).

AAP/EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE

In compliance with the Drug-Free Workplace Act of 1988, Facility Contract Services has a longstanding commitment to provide a safe, quality-oriented, and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Facility Contract Services employees and to the security of the company's equipment and facilities. For these reasons, Facility Contract Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.