The HR Office Coordinator provides comprehensive administrative support across various HR functions, including recruiting, onboarding, benefits administration, employee records, and facilitating employee engagement initiatives. This role also manages day-to-day office operations, such as coordinating supply inventory, managing vendor relationships, and overseeing building maintenance. Additionally, the position organizes office events and ensures a well-functioning, efficient workspace that promotes a positive and productive work environment.
Job Functions
Recruiting
- Assist with recruitment process: scheduling phone screens, interviews, and candidate inquiries
- Ensure applicant tracking system (ATS) is maintained and updated
- Assist with LinkedIn candidate sourcing
- Collaborate with Marketing to enhance employer branding and social media recruiting efforts
- Provide recruitment support for interviews
Onboarding
- Coordinate printing of employee nameplates
- Set up new hire desk and branded items
- New Hire orientation welcome and office tours
- Coordinate employee badges
- Complete Form I9 and E-Verify process
Benefits
- Assist with troubleshooting employee benefits inquiries
- Support open enrollment: coordinate meetings and prepare open enrollment documents
- Assist with benefit processing, audits, and reconciliation
- Troubleshoot employee questions related to pay dates, W4, and direct deposit
Training & Development
- Assist with coordination of employee training
- Assist with processing promotions and status changes
Performance Management
- Support the coordinate of performance reviews
Compliance
- Support joint commission process and audit
- Assist with employment verifications
- Assist with HR audits
Employee Relations & Retention
- Complete internal HR termination checklist
- Coordinate employee equipment returns
- Schedule and collaborate on company events (holiday, town halls)
- Assist with company surveys
- Support the company SharePoint page
- Coordinate employee milestones/anniversaries
Human Resources
- Continuous HR education and networking
- Assist with accurate office seating chart/map
- Maintain HR standards of operations (SOP)
- Collaborate with the HR team on projects
- Support HR functions by completing assigned tasks
Office Administration
- Assist with administrative department needs as requested
- Organize weekly in-office lunch: plan, order, pickup and/or prepare delivery, place food setting, communicate to staff, clean up and store leftovers
- Coordinate with an external vendor to ensure the kitchen market is adequately stocked, resolving discrepancies, and managing orders
- Ensure in-office kitchen and cleaning supplies are in stock and ordering as needed
- Order and stock office supplies, including specific employee requests
- Process deliveries/shipments arriving by signing and distributing to appropriate department
- Provide a welcoming front desk experience; greet in-office guests and direct them to the appropriate meeting area
- Pickup and distribute daily mail, completing shipping/mailing requests as needed
- Schedule and order employee arrangements for services and special occasions
- Liaison between building management and in-office
- Coordinate celebratory events: birthdays, work anniversaries, and promotions
Preferred Talents
- Excellent communication and people skills
- High level of integrity and confidentiality
- Strong critical thinking skills
- Attention to detail
- Positive collaborative mindset
- Technical awareness of standard office technology (print, label, scan) and Microsoft office suite
- Strong organizational and time management skills
- Front desk administrative skills
- Willingness to provide concierge level of service
- Ability to frequently and accurately communicate with employees and guests
- Ability to sit, stand, lift and carry up to 20 lbs.
- Valid driver’s license and ability to use vehicle
Preferred Qualifications
- Bachelor’s degree in human resources, business administration, or related field
- 2+ years’ experience in office admin, admin assistant or related field
Benefits Package
- Medical insurance: PPO, HDHP
- Health Savings Account
- FSA
- Dental
- Vision
- Basic Life and AD&D- company paid
- Voluntary Short-term disability
- Voluntary Long-term disability
- Voluntary Life and AD&D
- Voluntary Critical Illness and Accident
- 401K and Profit sharing
- Paid Time Off
- Holiday
