The HR Office Coordinator provides comprehensive administrative support across various HR functions. This role also manages day-to-day office operations, such as coordinating supply inventory, managing vendor relationships, and overseeing building maintenance. Additionally, the position organizes office events and ensures a well-functioning, efficient workspace that promotes a positive and productive work environment.
Job Functions
- Assist recruitment process: scheduling phone screens, interviews, and candidate inquiries and follow up
- Assist with troubleshooting employee inquiries
- Assist with training and onboarded functions
- Coordinate printing of employee nameplates
- Assist with benefits open enrollment
- Assist with employee files; scanning, HRIS and retention
- Schedule and collaborate on company events (holiday, town halls)
- Coordinate employee equipment return
- Complete employee verifications
- Assist with department administrative needs as requested
- Organize weekly in-office lunch: plan, order, pickup and/or prepare delivery, place food setting, communicate to staff, clean up and store leftovers
- Ensure fridges are properly stocked, working with outside vendor on ordering, stocking and discrepancies
- Ensure in-office kitchen and cleaning supplies are in stock and ordering as needed
- Complete daily kitchen maintenance at end of day
- Order and stock all office supplies, including specific employee requests, in-office and remote employees
- Process deliveries/shipments arriving by signing and distributing to appropriate department
- Welcome in-office guests and direct them to the appropriate meeting area
- Ensure all conference rooms are stocked and equipped, including cleanliness
- Pickup and distribute daily mail, completing shipping/mailing requests as needed (certified mail)
- Schedule and order employee arrangements for services and special occasions
- Record keeper of employee badges- assign, maintaining accurate documentation
- Assist with marketing promotional materials as needed (printing/ordering)
- Coordinate celebratory events: birthdays, work anniversaries, and promotions
Preferred Talents
- Excellent communication and people skills
- High level of integrity, confidentiality, and ethics
- Strong critical thinking skills
- Attention to detail
- Positive collaborative mindset
- Technical awareness of standard office technology (print, label, scan) and Microsoft office suite
- Understanding of HR functions
- Strong organizational and time management skills
- Front desk administrative skills
- Willingness to provide concierge level of service
- Ability to frequently and accurately communicate with employees and guests
- Ability to sit, stand, lift and carry up to 20 lbs.
- Ability to use vehicle for orders as needed
Preferred Qualifications
- High School Diploma
- 2+ years’ experience in office admin, admin assistant or related field
Benefits Package
- Medical insurance: PPO, HDHP
- Health Savings Account
- Dental
- Vision
- Basic Life and AD&D- company paid
- Voluntary Short-term disability
- Voluntary Long-term disability
- Voluntary Life and AD&D
- Voluntary Critical Illness and Accident
- 401K and Profit sharing
- Paid Time Off
- Holiday
