POSITION: Human Resources Coordinator
DATE: 3/17/2025
CLASSIFICATION: Exempt
REPORTS TO: Director of Human Resources
DIVISION: People and Culture, Office of the President
ABOUT AASCU
AASCU is the collective voice of 500 public colleges, universities, and systems that hold students and the community at the heart of their mission. The association works to expand student access, success, and opportunity, promote world-class teaching and experiential learning tied to career advancement, and support applied research and services that advances economic development and quality of life in communities nationwide.
ABOUT THE OFFICE OF THE PRESIDENT (OOP)
The Office of the President shepherds AASCU’s Divisions in achieving the mission, strategic goals, and initiatives approved by the AASCU Board of Directors. The Office of the President also works closely with external stakeholders, such as philanthropic organizations, elected government officials, U.S. governmental agencies, and thought leaders committed to AASCU’s mission. The People and Culture team reports to the Chief Operations Officer in the Office of the President.
EXPECTATION FOR ALL EMPLOYEES
Supports the organization’s mission, vision, and values by exhibiting the following behaviors: commitment to diversity and equity, excellence and competence, collaboration, innovation, accountability, ownership, and adherence to policies and procedures.
SUMMARY OF POSITION
The American Association of State Colleges and Universities (AASCU) is actively seeking a knowledgeable, enthusiastic, and detail-oriented Human Resources Coordinator who enjoys being a continuous learner. This individual will play a crucial role in providing key support in the organization. Reporting to the Director of Human Resources (HR), this role is instrumental in supporting our HR function as a trusted strategic business partner. The HR Coordinator should have a clear understanding of HR best practices, proficiency in transactional tasks, and hands-on experience with Human Resources Information Systems (HRIS). High attention to detail, organizational skills, tech-savvy, and effective communication skills are essential. If you enjoy being a continuous learner, have a positive, collaborative demeanor and are ready for a dynamic role that actively contributes to the People and Culture team and to AASCU’s Mission, we strongly encourage you to apply and join our esteemed team.
DUTIES AND RESPONSIBILITIES
Employee Relations & Staff Engagement
- Coordinate and support the performance review process and ensure proper documentation of reviews. Ensure that new hires are properly onboarded and assure that new hire 90-day and six-month reviews are properly scheduled and documented in the HRIS.
- Ensure that the HRIS (i.e., Paycom) is kept up to date and that all changes to the system are coordinated with the accounting and finance team.
- Act as a resource for all staff regarding personnel policy, benefits, and HRIS employee portal related issues.
- Organize and retain files based on the HR document retention plan.
- Coordinate new hire HR and facilities onboarding.
Compensation & Benefits
- Assist the Director of HR in coordinating the annual open enrollment communication and benefits process.
- Assist in onboarding newly hired team members and offboarding employees who are separating from AASCU.
- Process benefits invoices according to best practice.
- Understands AASCU benefits and provides employees with benefits information and support as needed.
Talent Management and Workforce Planning
- Provide vital administrative support to align staffing, recruiting, and retention strategies with organizational goals.
- Assist in updating position descriptions and contribute to the strategic and operational workforce planning (e.g., position description development, tracking promotions, succession planning, etc.).
- Assist in organizing efforts to develop and implement performance management processes.
- Assist in redesigning and managing AASCU’s internship program and collaborating with divisions to enhance the internship experience.
- Responsible for coordinating the use of the Paycom Talent management system and supporting the organization’s recruiting effort
Human Resources Strategy, Policies, Processes, Practices & Systems
- Assist in continuously supporting AASCU in staying up to date with employment regulations across all states, including local, state, and federal laws and mandates.
- Assist in conducting comprehensive research on HR best practices, workplace trends, and regulations.
- Coordinate the clear communication of legal requirements to staff and assist in the regular updating of policies and procedures.
- Provide support in the creation and updating of HR policies, procedures, and guidelines, and contribute to the development of supervisor training programs.
- Organize collaborative efforts with the Director of Human Resources to ensure HR policies foster fair representation.
- Responsible for configuring AASCU’s intranet and ensuring that updates are completed consistently and in a timely manner.
- Develop and maintain a document management system in line with HR mandates and best practices
Compliance & Legal
- Play a crucial role in maintaining confidentiality and HIPAA compliance.
- Offer administrative support in managing the AASCU HR calendar, ensuring compliance with local, state, and federal HR labor laws, and meticulously meeting all deadlines for administrative and legal compliance.
- Assist in administrative tasks related to all leaves of absence and accommodation-related requests.
- Coordinate with the HR Director to conduct monthly auditing of HR files for consistent and accurate recordkeeping.
- Organize the management of employee records in SharePoint and assist in configuring, updating, and maintaining documents on the HR SharePoint Folder.
Facilities Support
- Coordinate support for workspace planning and prepare common spaces for use (e.g., conference room configurations, reservations, etc.).
- Manage relationships with various office vendors to ensure AASCU’s office space is well maintained.
- Organize efforts to coordinate with property management on needed maintenance and services.
- Develop and lead office emergency preparedness activities and training.
COMPENSATION, BENEFITS, AND LOCATION
The salary range for this exempt position is between $63,000 and $73,000 plus a generous benefits package that includes medical, dental, vision insurance; fifteen paid holidays plus additional annual leave; above market contribution to company sponsored 403(b) retirement plan; on-site fitness facility, 24/7 building security, secured bike storage and more. Additionally, available underground public parking is accessible for all employees at their own expense.
This is a full-time position located at AASCU’s headquarters in Washington, D.C. AASCU employees who work within commuting distance to our offices are expected to work on a hybrid in-person work schedule of two days in the office and three days optional remote. This schedule is subject to change based on work and organizational demands. Applications will be accepted on a rolling basis and only those selected for an interview will be contacted.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions, if applicable.
- Must be able to remain in a stationary position for extended periods of time.
- Constantly operates a computer or laptop; however, some standing and walking may be required when attending in-office meetings or events.
- The person in this position frequently communicates with team members via email, phone, or virtual meeting room and must be able to exchange accurate information in these situations.
- Lift and carry a minimum of 10 lbs. occasionally.
- Occasional travel to an office/conference event.
EQUAL OPPORTUNITY EMPLOYER
AASCU is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
