Development Administrative Assistant

POSITION: Administrative Assistant

DEPARTMENT: Development

CLASSIFICATION: Full-time/ Hourly / Non-Exempt

SUPERVISOR: Chief Development Officer

OVERVIEW

Founded in 1947 by Nina Vance, the Alley Theatre is a pioneer of regional theatre, and one of the leading nonprofit theatre companies in the United States. The Alley has been awarded the prestigious Regional Theatre Tony Award® and the Texas Medal of Arts Award. The Alley has transferred productions to Broadway, Off-Broadway, major European Festivals, and to 40 American cities. Unique among regional theatres, the Alley is committed to maintaining a Resident Acting Company and providing them with work year-round. Nationally recognized directors, actors, playwrights, and designers from across the country have regularly joined the Resident Acting Company.  

Rob Melrose, Artistic Director at the Alley, took over as artistic leader of the organization in 2019. His vision for the future of the Alley is both thrilling and ambitious. His strategic goals include upholding the Alley’s artistic excellence, keeping longtime Alley Theatre devotees eager to return each season, and creating productions and cultivating new audiences.

Rob Melrose, Managing Director Dean Gladden and the Alley’s leadership team are committed to fostering an environment where everyone is encouraged to bring their authentic selves.

JOB STATEMENT

Alley Theatre is seeking a detail-oriented and organized administrative assistant reporting to the chief Development Officer.

JOB DUTIES

• Coordinates meetings, prepares agendas and reports which include weekly team meetings and agendas, weekly leadership meeting reports, Board and Advisory Board reports.
• Communicates with donors and patrons via phone calls or emails.
• Creates reports, research/analyzes data as requested.
• Facilitates donor special occasion mailings.
• Accept and manage RSVPs for fundraising events.
• Assists with day-to-day logistical and administrative needs.
• Prepares donor room schedule and distributes to development staff.
• Prepares and circulates weekly development calendar to staff.
• Prepares and submits monthly expense reports.
• Circulates Playbill in a timely manner to development staff for proofing.
• When needed, inputs gift dad and generates acknowledgement letters.
• Uses discretion as job involves exposure to confidential information.
• Acts as administrative support for the Chief Development Officer.
• Works with marketing department to maintain Alley Development web pages.
• Other duties as requested by the Director of Development.

REQUIREMENTS (SKILLS and KNOWLEDGE):

• Ability to work in a fast-paced, energized and quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Detail oriented, able to prioritize efficiently and multi-task.
• Ability to be self-directed and take initiative.
• Ability to maintain confidential information.
• Excellent verbal and written communications skills.
• Exhibits a positive attitude with good communication and interpersonal skills.
• Understanding of (or a commitment to learning about) historical and institutional racism in the American theatre.
• College degree preferred.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift and move 25 lbs.
• Must be comfortable working in a fast-paced environment where directions and priorities can change rapidly.
• Typical hours are during the day, but the position requires flexibility to be available for weekend, holidays and evening work hours as needed.

BENEFITS & PERKS

• Medical, dental and vision insurance.
• Paid vacation, floating holiday, and sick time.
• 401(k) with matching, FSA, HRA (Alley paid deductible).
• Free and discounted tickets to Alley Theatre performances.
• Bi-Weekly $4 Discounted Parking.
• Discounted gym membership.
• Employee wellness program & EAP.
• Houston, TX is one of the most affordable cities in the nation with no state or city income tax.

TO APPLY

To apply for this position, please go to the following link on the Alley’s website and apply.

https://www.alleytheatre.org/about-us/opportunities/employment

Alley Theatre is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at HRdept@alleytheatre.org.

The Alley Theatre is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status or any other characteristic protected by applicable local, state, or federal law. We encourage people of all backgrounds to apply.